Fulton County, Indiana

Fulton County is focused on creating a prosperous future while preserving our history.

Recorder Requirements

Notarization or Acknowledgement: 

Most documents must be notarized or acknowledged to be recorded. Notary must include County of Residence, Commission Expiration Date and Notary Seal. (IC-36-2-11-16)

Legibility of Documents: 

All documents must be legible in order to be recorded. (IC-36-2-11-10)

Name of Person Preparing Document: 

Documents notarized, executed, or acknowledged in the State of Indiana must have a “Prepared By” statement at the conclusion of the document, including the preparer’s name. The preparer’s name must be printed, typewritten, stamped or signed in a legible manner. (IC 36-2-11-15)

Social Security Numbers on Documents: 

A document may not be submitted for recording if it contains a Social Security number, unless required by law. (DD-214’s – Military Discharges and Federal Tax Liens are exempt.) (IC-36-2-7.5-4)

Affirmation Statement: 

Required on all documents executed or acknowledged in the State of Indiana at the conclusion of the document with the prepared by statement: “I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law.”  “printed name” (IC36-2-11-15)

Transfer of Documents for Taxation: 

All documents transferring title must have the endorsement of the Auditor’s office and Assessor’s office prior to recording. Transfer fees and Sales Disclosure fees are payable to the Fulton County Auditor. (IC 36-2-11-14)

Legal Description: 

A legal description is required when conveying property. (IC 36-2-11-12)

Grantees Address:  

A Grantees address is now required per IC code stating that documents conveying property must have the physical address of the Grantee on the document.  NO PO Box numbers accepted. (IC 32-21-2-3) (Example): Grantee’s Address___________________

Contact Us

Recorder's Office
(More about Recorder's Office)
125 E 9th St
Suite 120
Rochester, IN 46975
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