ࡱ> ^a]g BObjbjVV .tr<r<BGxx<"\f~~~~~mmm$!RBmmmmmB~~Wm ~~mVL@~0kVĸw. m0x"""$mmmmmmmBBmmmmmmm"mmmmmmmmmx : FULTON COUNTY COUNCIL BUDGET HEARING October 29, 2010, 9:00 A.M., D.S.T., in Assembly Room of the Fulton County Office Building. Jim Widman reconvened the budget hearing. Members present at this meeting were Jim Widman, Sonja Easterday, Chris Sailors, Dave Helt, Gary Sriver and Kathy Siders, and Auditor Judy Reed. ORDINANCE 10292010-B AN ORDINANCE ADOPTING COUNTY OF FULTON, INDIANA SALARY SCHEDULE AND COMPENSATION POLICIES WHEREAS the County of Fulton, Indiana is an Equal Opportunity Employer, and WHEREAS it is the intent of Fulton County, Indiana to comply with applicable federal and State of Indiana employment laws and regulations, and WHEREAS Indiana Code 36-2-5-3, Section 3. (a) establishes that the county fiscal body shall fix the compensation of officers, deputies, and other employees whose compensation is payable from the county general fund, county highway fund, county health fund, county park and recreation fund, aviation fund, or any other fund from which the county auditor issues warrants for compensation. This includes the power to: fix the number of officers, deputies, and other employees; describe and classify positions and services; adopt schedules of compensation; and hire or contract with persons to assist in the development of compensation, and WHEREAS Fulton County contracted with a professional human resources consulting firm to conduct a job classification and compensation study and Fair Labor Standards Act (FLSA) audit, and WHEREAS, the Fulton County Council wishes to establish compensation schedules and pay policies; NOW THEREFORE, it is ordained as follows: The attached FLSA exempt and non-exempt classifications are hereby adopted for the purposes of calculating overtime for employees holding non-exempt positions. Employees holding exempt positions are not eligible for and shall not receive FLSA overtime or FLSA compensatory time. Non-exempt employees, except Emergency Medical Services, shall receive overtime or compensatory time off as specified in the Fulton County Personnel Policy Handbook, dated January 1, 2009. Emergency Medical Services non-exempt ambulance and rescue service employees are paid overtime according to the FLSA 7(k) exemption; such employees are entitled to overtime pay at the rate of (1 ) times their regular rate of pay for time worked over (212) hours in a 28-day work period. The Fulton County Personnel Policy, dated January 1, 2009 is hereby adopted by reference; compliance with this Fulton County Personnel Policy is a term and condition of County employee compensation, County employees are entitled to pay for leave policies specified in the Fulton County Personnel Policy; and the County Auditor shall not issue pay warrants for paid leave not specified in this Fulton County Personnel Policy. The attached list of job titles, classifications, and schedule of regular hourly pay rates and overtime pay rates shall be established and implemented for specified non-exempt positions; exempt and specified non-exempt positions shall be paid on a salary basis. This shall be in full-force and effect on January 1, 2011. Non-elected full-time employees are entitled to longevity pay. Employees who are employed on November 15 of their sixth (6th) calendar year shall receive a $200.00 longevity bonus payable in the first wage payment issued during the month of December. Employees who are employed on November 15 of their eleventh (11th) and all subsequent calendar years shall receive a $300.00 longevity bonus payable in the first wage payment issued during the month of December. The following job classification and compensation maintenance system is hereby adopted: Job Descriptions The attached job descriptions are adopted as the official job descriptions for all County positions. As new jobs are added, and as reorganizations occur and jobs change, there must be a way to write and update job descriptions, evaluate them, and insert them into the appropriate pay grade. This maintenance plan was developed to ensure that the new Fulton County job classification system is kept up-to-date and useful through time. Maintaining the job classification system for COMOT, LTC, PAT, POLE, and SO jobs involves establishing a series of procedures. These guidelines will provide for an on-going review of job classifications and compensation schedules upon request of elected officials, department heads, and employees. Provisions for adding or deleting positions to the system are also specified. Job Classification Based On Position Descriptions The basis for the classification system is the job description. It is a written statement for each job and contains the following information: Title of position Department in which the position exists Job Category (COMOT, LTC, PAT, POLE or SO) Date Written: Date Revised: (documents a record of the job) FLSA Status: (documents exempt/non-exempt status for overtime) Statement of Duties: (specifies key dimensions of the job) Jobs in any one category cannot be compared to jobs in another category. For example, COMOT jobs cannot be compared to PAT jobs. The factor evaluation system only compares a position to jobs within the same job category. All positions within a job category were classified by assigning numbers (points) to the job description. These points are called factor evaluation points and were assigned to each job description. After points were assigned to each position, classes of jobs were grouped within each job category. Classifications were compared to salaries and wages to assure there is pay equity among all positions. Factor guide charts were used by the factor team in arriving at the total factor evaluation points. Fulton County Job Classification/Compensation Committee The Fulton County Job Classification/Compensation Committee is hereby created and is responsible for overseeing maintenance of the job classification and pay plan. The Committee shall consist of three (3) County Council members. The County Auditor and County Auditor Payroll Deputy shall serve as ex-officio members. The Committee serves in an advisory capacity and is responsible for overseeing job review procedures and making job reclassification and pay policy recommendations to the County Council. All requests shall be heard by the full Council after the Committee has completed its review and formed its recommendation. The County Auditor shall prepare notices of the Committee meetings and transcribe committee meeting minutes, record of votes, and recommendations. Job Review/New Position Requests There are two occasions when a job description should be reviewed: When a position becomes vacant. The department head should review the job description for possible changes before either hiring a new person, or, alternatively, eliminating the position. When a reorganization of an office occurs and there is significant shifting of duties among positions; or when substantial new duties are added/deleted to an existing job. Such requests can be made prior to budget hearings, and again, after the first of each year when the salary ordinance is in force. Reclassification requests for existing positions shall not be reviewed more than once in a twenty-four (24) month period. Reclassification of a position may not be filed within the first twelve (12) months of a new employees tenure as a County employee. New position and/or new employees requests that are disapproved shall not be reconsidered by the committee for a period of twelve (12) months from the date of original submission. New positions and/or employees that are approved shall not be considered for reclassification for a period of twelve (12) months from the date of the original submission. Job Classification/Compensation Policies and Procedures The following job classification/compensation maintenance policies and procedures are hereby adopted by the County Council with this salary ordinance. Procedures for Reclassification of a Position or Reorganization of an Office The following reclassification/reorganization of office review procedures are established to provide a systematic method to process such requests. Offices or departments submitting a request shall use the following steps to make reclassification/office reorganization requests: STEP 1: Secure Job Classification Review Form and a copy of the official job description adopted by the County Council for the position(s) being reviewed from the Fulton County Auditor. STEP 2: Complete and return Job Classification Review Form, including any supportive documentation to the County Auditor. Proposed revisions to the job description should be indicated on the description and be included as part of supportive documentation STEP 3: The Job Classification Review Form, and supportive documentation will be submitted to the Job Classification/Compensation Committee by the County Auditor. The Committee will hear a presentation by the department head or elected official and shall decide whether to submit the request to the Council management consultants for their review and recommendation. STEP 4: If requested by the Committee, the Council consultants may conduct an assessment, including but not limited to, the following: reviewing the departments organizational plan, evaluating the factor evaluation points for the position, considering the probable impact on the Countys overall classification system and the fiscal impact, and suggesting alternative methods to perform proposed job functions. STEP 5: An Assessment Report will be prepared by Council consultants and submitted to the County Auditor for distribution to the Committee and the department head or elected official. STEP 6: The Job Classification/Compensation Committee shall review and evaluate the reclassification/office reorganization request, supporting documentation, and Assessment Report; and submit recommendation for approval/disapproval to the County Council. STEP 7: The County Council shall review all pertinent information and make a final determination for approval/disapproval. Procedures for Adding a New Position and/or New Employee The following new position and/or new employee review procedures are established to provide a systematic method to process such requests. Offices or departments submitting a request shall use the following steps to make new position/new employee requests: STEP 1: Secure New Position/Employee Request Questionnaire form from the County Auditor. STEP 2: Complete and return questionnaire, including supporting documentation to the County Auditor. The department head or elected official shall submit a draft job description as part of the supporting documentation. STEP 3: The Job Classification/Compensation Committee will hear a presentation by the department head or elected official and shall decide whether to submit the request to the Council management consultants for their review and recommendation. STEP 4: If requested by the committee, the Council consultants may conduct an assessment, including but not limited to, the following: reviewing the departments organizational plan, evaluating the factor evaluation points for the position, considering the probable impact on the Countys overall classification system and the fiscal impact, and suggesting alternative methods to perform proposed job functions. STEP 5: An Assessment Report will be prepared by Council Consultants and submitted to the County Auditor for Distribution to the committee and the department head or elected official. STEP 6: The Committee shall review and evaluate the new position/employee request, supporting documentation, and assessment report; and submit recommendation for approval/disapproval to the County Council. STEP 7: The County Council shall review all pertinent information and make a final determination for approval/disapproval. Proposals for Reorganization of a Department Proposals for reorganization of a department/office must be filed with the Job Classification/Compensation Committee and processed according to these procedures. Offices or departments submitting such requests to the committee will be subject to an organizational assessment of office or department operations. This may involve considering alternative methods for accomplishing the proposed job functions (reorganization, part-time, independent contracting, adjustment of work hours/shifts, equipment, new technologies, etc.). Recruitment and Hiring When a job is vacant and the hiring process begins, the following steps should be taken: STEP 1: The job description is reviewed and changes made, pursuant to the Steps above. STEP 2: Consistent with the job description, the department head determines the minimum qualification for the position, as well as any preferred qualifications. These are included on the job description, which will be used in posting. STEP 3: The job description and salary is distributed through normal County recruitment channels used by the department head, consistent with EEO guidelines, until the position is filled. EFFECTIVE DATE This Ordinance shall be in full force and effect after its adoption by the Fulton County Council. ADOPTED this _____ day of _______________, 2010. FULTON COUNTY COUNCIL _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ _________________________________ ATTEST _________________________________ Judy A. Reed, Auditor Kathy Siders moved to read Ordinance 10292010-B by title only. Gary Sriver seconded the motion. Motion carried 6-0. Jim Widman read the first reading of Ordinance 10292010-B an Ordinance Adopting County of Fulton, Indiana Salary Schedule and Compensation Policies by title only. Jim Widman said this ordinance re-establishes the policy of how the compensation is calculated and established. Widman said we have hired a professional human resource consulting firm to help establish this policy. Council members discussed changes that have been made and the benefits of the new policy. Sonja Easterday moved to suspend the rules and go to a second reading of Ordinance #10292010-B by title only. Kathy Siders seconded the motion. Motion carried 6-0. Jim Widman read the second reading of Ordinance #10292010-B an Ordinance Adopting County of Fulton, Indiana Salary Schedule and Compensation Policies by title only. Gary Sriver moved to suspend the rules and go to a third reading of Ordinance #10292010-B by title only. Dave Helt seconded the motion. Motion carried 6-0. Jim Widman read the third reading of Ordinance #10292010-B an Ordinance Adopting County of Fulton, Indiana Salary Schedule and Compensation Policies by title only. Chris Sailors moved to approve Ordinance #10292010-B as presented. Gary Sriver seconded the motion. Motion carried 6-0. Jim Widman had the first reading of Ordinance #10292010 (see below). The Council discussed $20,000 in the CASA line item for Circuit Court should not be paid as salary but as other services. It was decided to remove it from the Salary ordinance as it is already covered in the Budget Ordinance. There was a discussion on the chief probation officers salary. Gary Sriver made the motion to suspend the rules and go to the second reading of Ordinance #10292010 as amended by title only. Kathy Siders seconded the motion. Motion carried 6-0. Jim Widman had the second reading of Ordinance #10292010 as amended by title only. Kathy Siders made the motion to suspend the rules and go to the third reading of Ordinance #10292010 as amended by title only. Dave Helt seconded the motion. Motion carried 6-0. Jim Widman had the third reading of Ordinance #10292010 as amended by title only. Sonja Easterday made the motion to accept Ordinance #10292010 as read and amended. Chris Sailors seconded the motion. Motion carried 6-0. Jim Widman read Ordinance #10292010-A (see below). The council amended the ordinance moving $20,000 from Circuit Court personal services to other services. The Council discussed changes that had been made to the budget. Included the Solid Waste Budget in with the adoption of the Counties Budget Adoption. Dave Helt made the motion to suspend the rules and go to the second reading of Ordinance #10292010-A by title only. Gary Sriver seconded the motion. Motion carried 6-0. Jim Widman had the second reading of Ordinance #10292010-A as amended by title only. Chris Sailors made the motion to suspend the rules and go to the third reading of Ordinance #10292010-A as amended by title only. Dave Helt seconded the motion. Motion carried 6-0. Jim Widman had the third reading of Ordinance #10292010-A as amended by title only. Chris Sailors moved to approve Ordinance #10292010-A as read and amended. Gary Sriver seconded the motion. Motion carried 6-0. Council Minutes: Jim Widman referenced the minutes of the September 21, September 22 and October 1 budget hearings for additions and corrections. Gary Sriver moved to approve the September 21, September 22, and October 1 budget hearing minutes as presented. Chris Sailors seconded the motion. Motion carried 6-0. This concluded the business conducted. Kathy Siders moved to recess the budget hearings. Chris Sailors seconded the motion. Motion carried 6-0. FULTON COUNTY COUNCIL __________________________________________ Jim Widman, President __________________________________________ Gary Sriver, Member __________________________________________ Dave Helt, Member __________________________________________ Christopher Sailors, Member __________________________________________ Sonja Easterday, Member __________________________________________ Earl Gaerte, Member __________________________________________ Kathy Siders, Member Attest: _____________________________________ Judith A. 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