╨╧рб▒с>■  GI■   F                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴Y ┐;DbjbjєWєW "ZС=С=;@      ]иииии ┤4иw╢№№№№№№№№<>>>>>>$-Ї!Оb№№№№№b№№№№ №№8J^J№<Ї№ша╛─tNй├ии FULTON COUNTY COUNCIL MEETING October 21, 2003, 6:00 p.m., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Members at this meeting were Judy DeVries, Earl Gaerte, David Helt, Harry Richter, James Widman and Gary Sriver; also, Denise J. Bonnell, Auditor. Absent Christopher Sailors; he arrived at 6:35 p.m. Vice-President David Helt presiding called this meeting to order, asking all to stand for the Pledge of Allegiance. Council Minutes: The minutes of previous meetings were provided, by the Auditor, to all Council Members are as follows: Special Meeting September 10, 2003; Gary Sriver made a motion to approve these minutes. Jim Widman seconded this motion. Motion passed 6-0. Special Meeting September 16, 2003; Judy DeVries made a motion to accept the minutes as printed. Earl Gaerte seconded this motion. Motion passed 6-0. Regular 6:00 p.m., September 16, 2003 Meeting. Gary Sriver made a motion to accept these minutes as corrected. Harry Richter seconded this motion. Motion passed 6-0. Aviation Runway: James Heyde, President of the Aviation Commissioners came to request the County Council to approve the 5% County contribution appropriation towards the project of improving the runway. Jim explained the construction of this runway and the improvements that have been made; including the extra depth of the asphalt, the extra length, the extra width, lights in the asphalts and markers ingress and egress into the runway. The project is now complete and has been approved by the FAA. The airport is now an official УJet BaseФ. Jim stated that is the reason for the request of the 5% is that the CommissionersТ authorized this prior to the beginning of the project. He explained the work extending a hanger to accommodate jets. This was thoroughly discussed. The consensus of the Council was this had been previously acted on and now it is just a matter of where the money is coming from, which is a decision to be made by the Commissioners. Dave left it with Mr. Heyde, that Auditor Denise would check it out with the Commissioners tomorrow and then telephone Mr. Heyde. Mr. Heyde said he wanted to inform the Council they are now working on another project; that being more width to the runway to accommodate bigger jets. This project he stated is coming in 2005. County Clerk: Clerk Karen Miller was present to request the CouncilТs signature on Resolution #102003. Karen informed the Council this had been discussed earlier and it is a reimbursement, this is requested by the State and must be carried out as presented in the Sections of this Resolution. Karen stated this is Federal Legislation and it is to be in place by 2005. Karen stated she is now doing all she can for the County to receive as much reimbursement from both the Federal and State Government as possible when this machinery is needed. Karen answered questions and explained the resolution. Karen stated it is possible most of what is paid out could be covered by reimbursements; and she continued to explain. Judy Devries made a motion to read Resolution #102003, by Title and Resolution No., only. Gary Sriver seconded this motion. Motion carried 6-0. Dave Helt read, Title III Requirement Monies given to Counties under the Help America Vote Act of 2002. Earl Gaerte made a motion to passed Resolution #102003, Title III Requirement Monies given to Counties under the HAVA of 2002. James Widman seconded this motion. Motion passed 6-0. Resolution #102003 BE IT RESOLVED AND CERTIFIED BY THE FULTON COUNTY BOARD OF COMMISSIONERS AND FULTON COUNTY COUNCIL: SECTION 1. Subject to the availability of the Title III requirement monies to the county under the Help America Vote Act 2002 no later than October 1, 2004, the county will make all permanent and temporary improvements to each polling place not later than October 1, 2004 to comply with the polling place accessibility standards set forth in Indiana Code 3-11-8, and to the extent possible, make any additional improvements identified in the May 2004 HAVA polling place survey that are not specifically required by state or federal law. SECTION 2. The County will submit a report to the Indiana Election Division not later than December 31, 2004 (or no later than December 31,2005 for reimbursement approved after 2003). The report under this SECTION must list the polling place accessibility problems identified in the May 2004 survey of polling places and indicate whether these problems have been resolved by temporary or permanent improvements, or whether the polling place has been relocated to an accessible facility. If the report indicates that the problems have not yet been resolved, the report must indicate how the County will resolve the problem not later than March 3, 2006. The County agrees to submit any additional report required by the Indiana Election Division until the County reports that the polling place accessibility requirements identified in the May 2004 survey have been resolved. The report must be certified as accurate by majority vote of the county election board, following review and opportunity for written comments to be added to the report by the local advisory council as described in SECTION 5 of the Resolution. SECTION 3. The County acknowledges that the Secretary of State and Co-Directors of the Indiana Election Division may extend the October 1, 2004 deadline until March 31, 2006, for a specific polling place, if it is impossible or impractical for the County to ensure the polling placeТs compliance by October 1, 2004. SECTION 4. As of December 31, 2005, each polling place will contain at least one (1) voting system to permit a voter who is blind or visually impaired to vote privately and independently. SECTION 5. No later than December 31, 2003, the county legislative body will adopt an ordinance to establish a local advisory council comprised of representatives of the disabilities community and elderly voters to provide assistance to the county in choosing polling places. The council may include any number of members, but must include at least two (2) representatives of the disabilities communities or elderly voters. The county executive shall appoint the members, and shall encourage county residents with a variety of backgrounds, partisan affiliations, and perspectives to participate. If the county residents are not available to serve on the council, the county executive may partner with the GovernorТs Planning Council on Disabilities to carry out the functions of the council. SECTION 6. The County fiscal body pledges that section 101 funds received by the County will be used to pay any outstanding obligations incurred by the County for the voting system purchase subject to the reimbursement. SECTION 7. The County fiscal body pledges that if the obligations incurred by the County to obtain this voting system have been paid in full or in part as of this date, that the remaining Section 101 funds will be used to improve the administration of elections for federal office in the County. SECTION 8. No later than thirty (30) days after adoption of this Resolution, the County will establish a separate non-reverting account in which all Section 101 funds will be deposited. SECTION 9. The County agrees to refund to the State of Indiana no later than May 1, 2006 an amount equal to the Section 101 funds received by the County if the Secretary of State of Indiana and the Co-Directors of the Indiana Election Division determine on March 1, 2006 that the County has not (1) provided at least one (1) voting system in each polling place of the county not later than December 31, 2005 to permit a voter who is blind or visually impaired to vote privately and independently in accordance with Public Law 209-2003; or (2) honored one or more of the certifications made by the County in this Resolution regarding polling place accessibility or the permitted uses of these funds. CERTIFIED, THIS ______ DAY OF ________________, 2003. Fulton County Commissioners Fulton County Council _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ Attest this ____ day of ______________, 2003 _____________________________________ Denise J. Bonnell, Fulton County Auditor Emergency 911: Director Steve Reese stated that he had previously talked with the Council about the 911 System becoming obsolete. Steve said through the Communication Board and their Subcommittee, they have viewed and reviewed about three different systems. This he explained. Steve stated since then the Communication Board & Subcommittee have met and voted in favor of a proposal from ERS, Emergency Radio Service; using CML equipment and their software for the new 911 Project. Steve said he went before the Commissioners last evening and they accepted the proposal of ERS; and Steve stated he is asking the same of the Council Members. The total project is $59,671.00. This includes everything and he numerated all that it covers plus a three year Maintenance Agreement. He continued to explain the outdated present equipment, both the hardware and software. He said this money is presently in the 911 Fund and there is nothing additional outside this fund. He stated this is about a thirteen-week project, which means if they get started right a way they will not be paying anything until next year. He is asking for CouncilТs approval of this project, at this time. He explained the companies that are in compliance. Steve said they would receive some reimbursement from the State. Following this discussion, the consensus of the Council was unanimous for Steve to proceed. Highway Department: Superintendent Scott Tilden informed the Council of the death of employee, Rick Schmidt. He stated he had been employed since April 1977. Scott said he was a very good, dedicated worker. He died of a heart attack. Funeral Service is Wednesday 22nd at 10:00 a.m., St. AnnТs Catholic Church, Monterey, IN. Scott stated he had gone to the Commissioners and received their approval to purchase a Ton Dump Truck from the Cum Bridge Fund. He is now asking the Council for their approval. Scott stated this truck would be used for bridgework and all culverts in the County. He stated they have not previously used monies from the Cum Bridge Fund for equipment, wages or backhoe and he stated this is perfectly legal and explained. Scott stated he wished to purchase a ton dump truck w/dump body, hoist and hydraulics to be used (9 months) out the year for the maintenance of bridges and culverts; also, to help the equipment program. Scott informed the Board that Auditor Denise has checked this out with the State Board of Accounts and it is legal. Scott stated the estimated cost would be $44,000.00, and there is a trade-in truck that could reduce that amount. Scott continued to explain the use of this equipment. This was discussed and Scott answered questions. Christopher Sailors made a motion to give Scott consensus to take approximately $45,000.00 from the Cum Bridge Fund to pay for a new dump truck. Harry Richter seconded this motion. Motion passed 7-0. Review of Penalty, Fines & Fee Schedules: Chris said he felt this was something that is often passed over; therefore, it should be looked at and reviewed. Chris stated some fees are in place by Indiana Code and those could not be changed. He proceeded to review the fees by department. Chris asked the Council members to review the information provided, as they would possibly discuss this again at the November Meeting. SheriffТs Department: Sheriff Roy Calvert explained more regarding the Medical Healthcare ProfessionalТs Contract. Roy explained how he is now using a doctor from Healthcare ProfessionalТs until the contract is in force. He explained the money this has already saved the County. It was noted there is Liability Insurance with Healthcare ProfessionalТs which was not had before. Sheriff informed the Council that they are presently over the Medical costs. There was a discussion as to transfer of funds. He stated that the problem with the water has caused that account to be short. Sheriff informed the Council of the work crew (inmates) program. This was discussed. The work release program has not started at this time. Transfer Request: Treasurer From #0101-003-3000-60 Maintenance Equipment $ 1,185.30 To #0101-003-2000-11 Printed Tax Statements $ 1,185.30 Judy DeVries made a motion to accept this transfer request. Earl Gaerte seconded this motion. Motion passed 7-0. Superior Court From #0101-201-1000-33 Witness Fees $ 500.00 To #0101-201-3000-20 Telephone Fax $ 500.00 Gary Sriver made a motion to approve this transfer request. Chris Sailors seconded this motion. Motion passed 7-0. E-911 From #1156-241-3000-21 Sprint E-911 Contract $ 2,500.00 To #1156-241-1000-17 Extra Help $ 2,500.00 Jim Widman made a motion to accept this transfer request. Earl Gaerte seconded this motion. Motion passed 7-0. Additional Request: Highway Depart MVH #0702-533-2000-21 Gas, Oil & Lube $15,000.00 Earl Gaerte made a motion to allow this request. Jim Widman seconded this motion. Motion passed 7-0. #0702-533-4000-21 Trucks/New Equipment $20,785.00 Gary Sriver made a motion to allow this request. Judy DeVries seconded this motion. Motion passed 7-0. Health Department: Tobacco Grant #0803-000-1000-10 Tobacco Grant Coordinator $ 6,370.68 #0803-000-1000-12 Social Security Benefits $ 1,796.82 #0803-000-2000-10 Office Supplies $ 500.00 #0803-000-2000-11 Promotional Materials $ 1,000.00 #0803-000-3000-10 Contracts/Proposals $11,320.00 #0803-000-3000-11 Postage $ 175.00 #0803-000-3000-12 Copying/Printing $ 175.00 #0803-000-3000-23 Mileage $ 500.00 #0803-000-4000-10 Computer/Equipment $ 62.50 #0803-000-3000-15 Rental on Office Space $__ 600.00 $22,500.00 Chris Sailors made a motion to allow this request for the Health Department. Jim Widman seconded this motion. Motion passed 7-0. Old Business: Dave Helt said the Hazardous Substance & IDEM had a Meeting on October 8, 2003. There was a representative from IDEM who gave a report; also, the Independent Well Testing Company, hired by the County gave their report. Dave said it was an informative meeting, bringing everything up-to-date on the work at the landfill. They will do testing again this Fall. There was a discussion on the Longevity List and Costs. This was discussed. It was decided to put this on the Agenda for the November Meeting. There was a discussion on Building & the Bond Issue and the status of the Building Fund. The was a consensus of the Council to contact Todd Samuelson and have him prepare a statement regarding the costs involved in the renovation of the Fulton County Office Building and Courthouse. Chris said he would make the contact with Todd Samuelson. There was a discussion on the next meeting date. There was no change, November 18, 2003, will be the next Council Meeting. Chris reported on the IAC Conference, the Session with the Council also, the road tax situation. He gave a good report and urged other Council Members to attend these Conferences when possible. This concluded all the business transacted at this meeting. Harry Richter made a motion to adjourn. Judy DeVries seconded this motion. Motion passed 7-0. Meeting adjourned at 8:20 p.m. FULTON COUNTY COUNCIL ________________________________ Christopher Sailors, President ________________________________ David Helt, Vice-President ________________________________ Gary Sriver, Member ________________________________ Harry Richter, Member ________________________________ James Widman, Member _______________________________ Earl Gaerte, Member _______________________________ Judy DeVries, Member Attest: ___________________________________ Denise J. 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