ĐĎॹá>ţ˙ VXţ˙˙˙U˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁ7 đż…CbjbjUU "^7|7|…?˙˙˙˙˙˙lÔÔÔÔÔÔÔČ,,,, 8TČď%ś˜˜˜˜˜˜˜˜n%p%p%p%p%p%p%$Ľ& Ĺ(|”%Ԙ˜˜˜˜”%0ÔԘ˜Š%000˜"ԘԘn%0˜n%0> 0n%ÔÔn%˜Œ PQwg‡ ËČd,şvn%n%ż%0ď%n%A)0A)n%0č‚j^ÔÔÔÔŮFULTON COUNTY COMMISSIONERS June 7, 2010, 9:00 A.M., D.S.T., in Commissioners Room of Fulton County Office Building. Meeting Called to Order: Mark Rodriguez called the meeting to order at 9:00 a.m. Present for this meeting were Commissioners Mark Rodriguez, Sherry Fulton, Roger Rose, County Attorney Greg Heller and County Auditor Judy Reed. Sheriff Department: Sheriff Walker Conley presented his monthly Sheriff’s report, collections report and the animal control report for May 2010. Conley reported on the two sheriff’s vehicles involved in car/deer accidents. The 2009 Crown Vic is repairable. The 2007 Ford Explorer was totaled at a value of $15, 575. The cost to replace it with a new 2010 Ford Expedition would be $30,461, making a difference of $14, 886. Conley stated there is $44,000 available in cum cap from which he could fund the vehicle. Conley said he has checked with other county Sheriff’s departments and about 26 have changed their pension funds around. He said there might be a savings to the county down the road to go back to the ten year vested rights instead of eight years. Conley reported on some jail maintenance issues. He said to replace the heat pump, windowpanes and cellblock lights the cost would be about $10,000. Walker asked for permission to cut down and remove some trees that pose a security issue as to access to the roof of the jail. Highway Department: Tofson presented permit #10-19 from the Richard Farm on 500 North to install a tile involving a road cut. Roger Rose made the motion to approve permit #10-19. Sherry Fulton seconded the motion. Motion carried 3-0. Tofson reported salt bids for the state are $52.50 per ton compared to the $78.00 per ton bid that was declined in the spring. Recess for 5 minutes Reconvene Highway Bid Letting: Mark Rodriguez made some opening remarks about the bids as per tape. Dave Tofson opened and read bids for the highway building one at a time. 1. Kolar Konstruction Inc. $ 96,016.00 2. Monroe Construction $ 91,400.00 3. D & T Construction $ 88,867.00/addtl $1,450 for Rule 5 plan 4. Tom Brovont & Son Builders $101,447.00 5. Leo Brown Construction $115,000.00 6. Innovative Modular Solutions $144,400.00 7. O & R $108,000.00 8. Rochester Homes $108,684.00 Roger Rose moved to accept all legal bids and take them under advisement. Sherry Fulton seconded the motion. Motion carried 3-0. E.M.S.: Millie Sytsma presented the monthly E.M.S. report for May. Sytsma reported they had an ambulance break down but it has been repaired. The fourth ambulance is not yet in service. The demo ambulances she looked at were $120,000 to $130,000. She is continuing to look for a less expensive ambulance. Sytsma said she and Sheriff Conley agreed to bill for supplies only to cover costs for jail ambulance runs. She inquired if the agreement needed to be in writing. Sytsma also asked if there is a policy in place for on duty accidents for the county employees. There was a discussion on the transfer contract that is effective January 1, 2010 thru December 31, 2010. It was determined that notice should be given now to terminate the contract for December 31, 2010. Public Hearing – Hunter Carlisle Property: Mark Rodriguez opened the public hearing at 10:00 a.m. Plan Commission Director, Casi Cowles said Gary Madlem reported at the last inspection of the Hunter Carlisle property that the new electrical and plumbing is done and they are getting ready for new drywall. They are still working on the drainage problem. Casi asked if the board wanted to continue the hearing pending final inspection. Roger Rose made the motion to continue the hearing for the Hunter Carlisle residence in Nyona Lake until July 6 at 10:00 a.m. Sherry Fulton seconded the motion. Motion carried 3-0. Public Hearing Continuation – Vice Property: Mark Rodriguez re-opened the public hearing at 10:05 a.m. Casi Cowles said that Marshall and Larrian Fry have purchased the Vise property. The Fry’s would like to tear down the house but need to remove items from the inside first. They thought is may take 60 days to accomplish. Roger Rose made the motion to continue the public hearing on the former Vice property, now the Fry property, to August 2 at 10:05 a.m. Sherry Fulton seconded the motion. Motion carried 3-0. Public Hearing Continuation – Fred Schammert Property: Mark Rodriguez re-opened the public hearing at 10:15 a.m. Mr. Schammert said he would like to have an extension. He has someone hired to remove the trailer and buses off the property but stated it has been too wet. He did not have plans to tear down the house because he said he could not afford to. Greg Heller said if the county incurred the cost of tearing down the house, we could get a judgment lien that would go against the property. In addition, there is procedure to have it as a special assessment for property tax purposes. Roger Rose made the motion to continue the public hearing for the Schammert property to July 6 at 10: 15 a.m. Sherry Fulton seconded the motion. Motion carried 3-0. President, Mark Rodriguez, closed the public hearings. Clerk: Letty McKee stated a new polling site would need to be designated for Henry Township since there is no longer room at the Akron Fire Station. The Community building, Akron Library, and the Church of God were the three options Letty was researching. Letty said that paper ballots are becoming a thing of the past because of the cost. Letty said we usually spend around $35,000 per election compared to Cass County who only spends $9,000 for all touch screen voting. She would like to acquire another 15 touch screens. She has grant money to pay for 9 of the machines. She would like the county to purchase the other 6 touch screens for a total cost of $17,340. Recess for 5 minutes Reconvene Maintenance Department: Randy Gundrum stated there are some flooring issues on the ground level of the courthouse. Bill Roe of House of Décor explained some options. The VCT tile installed 9 years ago is deteriorating and was installed over tile containing asbestos. Roe suggested installing 24-inch carpet tiles. Costs would be $4,600 for VCT or $6,900 for carpet tile. The commissioners asked Randy to check into costs for removing the tile with asbestos before reaching a decision. Treasurer: Lorie Hurst inquired if commissioners needed to sign an ACH agreement. County Assessor: Judy Dancy presented the one-year addendum for ARC. Dancy requested permission for the County Christmas party to be held December 17. Judy inquired about waiving the 8% reduction in pay for Sharon Rock since the county previously employed her. The consensus among the commissioners was to wave the 8% reduction. David Clouse: David Clouse requested that his dogs be returned that had been taken by the Fulton County Animal Control. Greg Heller said it was not up to the commissioners and that he needed to appeal at the court hearing that is scheduled for June 24, 2010. Recess for lunch Reconvene at 1:06 p.m. New Business: Shannon Shepherd discussed a property in Bellwood Acres in which the owner contacted the county to see if the county would want to take over ownership. The commissioners were not interested due to problems with the property. Mark Rodriguez presented information from Sheriff Walker Conley on property east of the jail that is for sale. The commissioners decided to discuss with the Council the possibility of purchasing the property for future use. There was a discussion on the job matrix for setting employee salaries. Mark Rodriguez said there is a committee forming to consider adoption of the job matrix policy. Greg Heller discussed the need for a Home Rule ordinance to lay out the procedure that will be utilized to declare an economic recovery zone. ORDINANCE NO. 060710 BOARD OF COMMISSIONERS OF FULTON COUNTY, INDIANA An ordinance exercising the Home Rule powers of Fulton County, Indiana and other matters connected therewith WHEREAS, the Board of Commissioners (the “Board”) of Fulton County, Indiana (the “County”) may designate an economic recovery zone (the “Recovery Zone”) in accordance with Section 1401 of The American Recovery and Reinvestment Act of 2009 (the “Stimulus Act”); WHEREAS, the Stimulus Act authorizes counties and large municipalities to issue recovery zone economic development bonds (the “Recovery Zone Bonds”) for purposes of promoting development or other economic activity in a Recovery Zone, including to finance: (i) capital expenditures related to property located in the Recovery Zone; (ii) public infrastructure and facilities; and (iii) job training and educational programs (the “Qualified Economic Development Purpose”); WHEREAS, the Stimulus Act authorizes counties and large municipalities to issue recovery zone facility bonds (the “Recovery Zone Facility Bonds”) to finance property used in a Recovery Zone for a qualified business; WHEREAS, The County will comply with all other applicable statutory requirements for the issuance of bonds under Indiana law; WHEREAS, pursuant to the Stimulus Act, each state has been or will be allocated an amount equal to the ratio of a state’s employment decline for 2008 to the aggregate of employment decline of 2008 for all states multiplied by $10 billion for Recovery Zone Bonds, but in no event less than $90 million and multiplied by $15 billion for Recovery Zone Facility Bonds, but in no event less than $35 million (collectively, the “State Allocation”); WHEREAS, the Stimulus Act provides for the reallocation of the State Allocation to all counties and large municipalities within the State of Indiana (the “State”) in the proportion that each county’s or municipality’s 2008 employment decline bears to the aggregate of the 2008 employment declines for the counties and municipalities in the State (the “Local Volume Cap”); WHEREAS, IC36-1-3 is known as the Home Rule Act; WHEREAS, IC 36-1-3-5(a) provides that a unit may exercise any power it has to the extent that the power; (1) is not expressly denied by the Indiana Constitution or by statute; and (2) is not expressly granted to another entity; WHEREAS, IC 36-1-3-6 provides that if there is a constitutional or statutory provision requiring a specific manner for exercising a power, a unit wanting to exercise the power must do so in that manner, and that in the absence of a constitutional or statutory provision requiring a specific manner for exercising a power, a unit wanting to exercise the power must either: comply with a statutory provision permitting a specific manner for exercising the power or adopt an ordinance prescribing a specific manner for exercising the power; WHEREAS, IC 36-1-2-23 defines “unit” to include a county; WHEREAS, IC 36-1-3-6(c) provides that a county desiring to prescribe a specific manner for exercising a power must do so through an ordinance adopted by the county’s executive; and WHEREAS, the Board of Commissioners is the executive of the County: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF FULTON COUNTY, INDIANA: SECTION 1. The Board hereby prescribes the manner in which: (a) a Recovery Zone is to be designated is by (i) publishing a notice of a public hearing on the designation of the Recovery Zone published in accordance with IC 5-3-1; (ii) conducting a public hearing of the Board; and (iii) adopting a resolution; and (b) allocation of all or a portion of the County’s Local Volume Cap shall be by adoption of a resolution of the Board. SECTION 2. If for any reason any section, subsection, sentence, clause or phrase of this Ordinance or the application thereof to any person or circumstance is declared to be unconstitutional or invalid or unenforceable, such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 3. This Ordinance shall take effect and be in force from and after passage and compliance with IC 36-2-4-8. PASSED AND ADOPTED this ________ day of __________, 2010. Fulton County Board of Commissioners _______________________________ Mark J. Rodriguez _______________________________ Roger D. Rose _______________________________ Sherry Fulton ATTEST: _______________________________ Judith Reed, Fulton County Auditor Mark Rodriguez read Ordinance #060710 by title only. Roger Rose moved to suspend the rules and have the second reading by title only. Mark Rodriguez read Ordinance #060710 by title only. Roger Rose moved to suspend the rules and go to the third reading of Ordinance #060710. Mark Rodriguez read Ordinance #060710 by title only. Roger Rose made the motion to adopt Ordinance #060710. Sherry Fulton seconded the motion. Motion carried 3-0. Greg Heller led a discussion on the Learning Center. Recess for 5 minutes Reconvene Greg Heller stated that at the next meeting he would bring an ordinance stating fines for violations of rules on the Nickel Plate trail. Additional Appropriations: Superior Court: 101-13301-0-201 Witness Fees $ 825.00 Soil and Water: 101-34002-0-309 Insurance $ 83.00 Sheriff: 131-242-10100 Accident Report Fees $ 8,500.00 132-00056-000-005 Handgun Applications $ 8,000.00 Reassessment: 235-31500-0 Contract-Rainy Day Fund $ 70,000.00 EMS: 179-35000-000 EMS Service $145,911.00 Plan Commission: 136-31033-0 Demolition of Unsafe Bldgs-Host $ 20,000.00 Highway: 702-22900-000-531 Road Signs $ 42.80 Transfer Requests: Commissioner: From 101-12046-0-068 Fringe-Health & Dental $200.00 To 101-13100-0-68 Board of Review $200.00 Highway: From 702-12046-000-531 Fringe-Health & Dental $25,000.00 To 702-19000-000-531 Extra Help $25,000.00 These transfer requests were reviewed and approved. Claims and Payroll: The commissioners reviewed payroll and all claims and signed them for payment. The commissioners signed the lease contract with Fidlar Technologies for computer hardware and software for the recorder’s office. The commissioners reviewed the Veterans Service Officer report. Mark Rodriguez signed environmental review record forms for R.P. Murphy and Associates. Commissioners Roger Rose and Sherry Fulton reviewed the paperwork. The Board signed the commissioners live certificate sale services addendum. Mark Rodriguez discussed the bidding process. Rochester Building Services is going to be asked to review the bids for the highway building. Old Business: Sherry Fulton stated the IT committee ordered the 42 new computers. Sherry said the recorder’s office is canceling almost $4,000 in maintenance agreements on two microfiche readers and one copier. She reported the fiber optic has been installed and Josh and Dave Joyce will meet on getting the video arraignment completed. There was a lengthy discussion on problems the EMS is having with Woodlawn E.R. Sherry Fulton will be setting up monthly meetings with E R Director Tony DeSonia, Dr. O’Brien, John Alley, Millie Sytsma and herself. The Commissioners will need to make two appointments to the Hospital Board for positions that expire in October. Mark Rodriguez reported on the Transpo meeting he attended last week. Roger Rose said he would like to set up a special commissioners meeting for closure activities on the old landfill. The meeting was set for June 28 at 9:00 a.m. Judy Reed will check with Jim Widman to see if the Capital Improvement meeting on June 15, 2010 is to be a joint meeting. This concluded the business of this meeting of the Fulton County Commissioners. Roger Rose moved to recess this meeting at 3:45 p.m. Sherry Fulton seconded the motion. Motion carried 3-0. FULTON COUNTY BOARD OF COMMISSIONERS _______________________________________________ Mark J. Rodriguez, President _______________________________________________ Roger D. Rose, Vice-President _______________________________________________ Sherry Fulton, Member Attest: ______________________________________________ Judith A. 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