ࡱ> bda7 ^bjbjUU &7|7|Zlxxxx Lprrrrrr$ "88p$88 xjx8808[[8hFULTON COUNTY COMMISSIONERS November 15, 2004, 6:03 P.M., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Richard A. Powell called this Meeting to Order at 6:03 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, County Auditor Denise J. Bonnell and County Attorney Greg Heller. Highway Department: Superintendent Scott Tilden introduced Pat Sullivan, Construction Manager with Strand-Seico who gave the Board an update on Bridge #2, at Leiters Ford. Mr. Sullivan reported that the existing structure has been removed; also, they will be driving piling tomorrow for bent four, which they are behind schedule on and he explained. He said they were to set the remaining eight beams this Wednesday and he explained. He said in regards to the asphalt they could probably get the intermediate down and the surface next spring. Pat stated when he asked for a ballpark idea on completion of the bridge, he was told two and a half to three weeks to be complete. He explained what was yet to be done. He said he had another expense for a field entrance right after the job started as there were no provisions in the plan for a field entrance and they have to put one in. He said Scott wanted thirty- (30) feet of pipe. He told that the cost is $1460.00 for the field entrance. He stated he still does not have an answer on the right-of-way, which he explained. This was discussed. The location of the pole was discussed, Scott stated the right-of-way was already staked and his recommendation was to make them move it. Scott presented two Permits both from United Telephone Company of Indiana, Permit #11-117 and Permit #11-118. He read the location and description of the work for each Permit; he said he no problem with either permit. Roger Rose made a motion to approve Permit #11-117 and Permit #11-118 as described. Leslie Walters seconded this motion. Motion carried 3-0. The Board signed both Permit #11-117 and Permit #11-118. Scott said with Sheriff Roy Calvert present he needed to ask him a question regarding the work on Bridge #2, as they are moving the trusses on that bridge, north of the present bridge and putting it on 450N between Old & New 31. If he would give Roy a couple of days notice could he provide a police escort for that move? There are four trusses, each 102 long. This was discussed; Scott said he would get back with Roy at least two days ahead of the move date. Scott presented the Speed Zone Ordinance that had been previously discussed and was advertised. Scott recommended the Board do two readings tonight. Rich Powell read the Ordinance #111504. Ordinance Number 111504 An ordinance establishing speed limits on Olson Road near Rochester in Rochester Township. Whereas, the Fulton County Highway Department and the Fulton County Sheriff have completed a traffic study of Olson Road as described in Subsection One. It is therefore ordained; that the speed limits set forth in subsection one supersedes all prior speed limits at this location. It is further ordained, that the Fulton County Highway Department post appropriate speed limit signs to advise motorists of the speed limit at this location. (Subsection One) SPEED ZONE FOR OLSON ROAD Forty-five miles per hour (45 M.P.H.) speed zone on Olson Road starting at U.S. 31 and continuing east for 6,710 feet (six thousand and seven hundred and ten feet), and ending at Old U.S. 31. This ordinance is effective upon passage and proper publication. Adopted this __________ day of ______, 2004. BOARD OF COUNTY COMMISSIONERS FULTON COUNTY, INDIANA _____________________________ Richard A. Powell _____________________________ Leslie R. Walters _____________________________ Attest: Roger D. Rose ______________________ Denise J. Bonnell Fulton County Auditor Roger Rose made a motion to suspend the rules and read Ordinance #111504 again. Leslie Walters seconded this motion. Motion carried 3-0. Rich read again Ordinance #111504 by Title only. Rich stated the final reading for Ordinance #111504 would be the Commissioners Meeting, December 6, 2004. Scott reported the structure was in on CR 600W, by Irving Materials, Inc., with the paving done; the road was opened last Thursday. This was discussed. Scott stated there are some temporary concrete barriers on the edges and reflective barrels with the guardrail to be installed this Thursday. Scott reported the stone is in on the Countys easement at Nyona Lake and he explained, stating it will probably have to have more stone later. This was discussed. Scott handed the Commissioners each two copies of a proposed Engineering Sharing Program with WTH Engineering for them to read, referencing the difference in the two copies. He said he would like to discuss it at their next meeting; its something they had previously discussed. The consensus of the Board was to put this on their Agenda for the Commissioners Meeting December 6, 2004. Sheriffs Department: Sheriff Roy Calvert reported that the jail doors are all working and everything is in a lockdown and that they can handle 64/65 inmates. This was discussed. The Sheriff reminded the Board of the meeting with the Healthcare Professional, on Tuesday evening, November 16th, which is during the County Council Meeting. There was a short discussion. The Sheriff gave the Board copies of the Jailers Report for the month of October 2004 and commented on this report. The Sheriff presented the Board with his Monthly Activity Report for October 2004. Fulton County Transpo: Director Terry Moore filed her third Quarterly Operating Data Report. She reviewed the report and commented that everything is going well; she stated there would still be an increase in funding next year from INDOT. She stated the total numbers for the first week of November is 565 trips and that averaged 113 trips per day with the seven vehicles. She continued her comments and stated that everything is going well She brought the Board a copy of two pages from INDOTs Annual Report that has a graph showing the growth in Fulton Countys Service; also, a Performance Service Effectiveness Report showing Fulton Countys per passenger trip cost is $7.05. Terry commented on this in comparison to other counties. This was discussed. She reported another item that looked good for Fulton County was passenger trips per capita, which indicated they are reaching people where they are needed. She commented on the budget and answered their questions; also, she thanked the Commissioners for their support. County Clerk: Clerk Karen Miller stated she had received the CSI Contractual Agreements for 2005 for the maintenance of their computer systems. Karen stated the one agreement takes the signature of the Commissioners, which she presented and explained and is required. The CSI Agreement for 2005, $10,400.00, the discussion continued. Attorney Heller looked at the Contract. Roger Rose made a motion to enter into an Agreement with Computers Systems, Inc., for 2005, in the amount of $10,400.00 for software maintenance. Leslie Walters seconded this motion. Motion carried 3-0. The Commissioners signed this Agreement. Karen said as she had previously discussed a copy machine, replacing the one in her office this year; however since then the other machine went out, which she explained. She said now two machines would cost $11,480.00 and she detailed this for the Board. She answered questions from the Board. There will be no Maintenance Agreement. Fulton County Players, Act II: Ted Denton speaking on behalf of the Fulton County Players and referring to them as Act II, informed the Board of his request to use the Courtroom. Ted stated a comment that came from the HyattPalma Survey of Rochesters downtown that would better help move it along in a progressive manner; it would be great to have the Ole Civic Theater back. Also, it would be a good idea to have it based in the Main Street Area, as entertainment to draw the people. Ted continued to inform the Board of the Theaters past and activities, which he stated the last performance that was given in Rochester was in 1985. He continued to explain the past situations of that group of players until their closure. What they need right now to get this project moving is to plan a play. So they have chosen a courtroom drama, Night of January 16th. He continued to explain this three-act play and how they could use this to get started with very little investment, no set to build and doing it in todays timeframe. He explained other details and how they could be handled. Ted said figuring seating for a hundred people in the Courtroom at $10.00 a head and $15.00 a head in the Jury Box as the audience is the Jury; that is one thing that has made this show popular as you have audience participation. Ted stated they are requesting the use of the Courtroom and they would like to have seven (7) performances. The dates they are now looking at, starting Monday, February 28th, and March 1st, and 2nd, as rehearsal nights in the building, (on stage). The performances to be March 3rd, 4th, and 5th, at 7:00 p.m.; a matinee on Sunday March 6th, at 2:00 p.m. and March 10th, 11th, 12th, at 7:00 p.m. Ted continued to inform the Board the use of the building; the main street entrance, the use of the elevator with ushers, and roping off the stairs, all this for safety; therefore just going from the elevator to the courtroom nowhere else. There will be no refreshments at intermission. Show time is approximately 2 hours and 15 minutes, and the bathroom location is perfect. Ted stated they have ten Board Members and he and each of them will be working each night. Ted stated he would make sure that the building is secure and there is no one left in the building when they are finished; also, everything will be put back just as it was when they walked in. On show nights they will need to be in at 5:30 p.m. to setup and he explained. This he said is their plan that was thought about and discussed. A discussion followed and Ted answered their questions. Comments and discussion continued with positive ideas; Ted said his assistant is Tom Bair. Ted stated they would like to have a musical in November. There was a discussion as to a future location. Judge Morton stated they would also need the use of the Jury Room, which he explained and that needed to come before the Board for approval. The Judge continuing, commenting on the weather at show time; also, lighting during the performances. The Judge continued to comment on the use of the courtroom, but stated he didnt see any real problem; he stated it is ideal for this situation. The discussion continued. The consensus of the Board was that they would be glad to work with Ted on this project. Judge Morton stated he had a telephone call from Judy Reed who had received a call from Chad Hartzler wanting to start scheduling the swearing in ceremony. The Judge said it looks, as it will be January 3rd, 10:00 a.m., with Judge Wayne Steele. Thats tentative. Recessed, back in session. County Assessor: Assessor Susan Carr stated the Trending Information she does not want to discuss it at this point, as she prefers having the company she wants to go with come in and talk with the Board, which is something she does have to implement. Susan said she wanted to first discuss the Cama Services. Susan stated when you first look at this program its really nice because for eight (8) licenses it is $25,500.00 and then for the conversion, $5,000.00; the SDARS software is the sales disclosure that she has to have that is $1,696.00 for a total $32,196.00. Except, they did not put any in for a server and she has to have another server for her old vax and it has to be upgraded. Susan stated she had talked with Steve Reese today, who had gone over her servers, and his thought, the cost anywhere from $3,000.00/$5,000.000. This was discussed and continued. Susan said that Jenny Whipple of Appraisal Research would be here tomorrow and would discuss this with her. Rich asked how many providers she could get proposals from? She replied, Appraisal Research, Manatron and another computer company that she could not remember; however she had been told to stay clear of them. Denise stated Plexis? Susan said yes, but to stay clear of that company and she has not spoken with them. Susan stated Appraisal Research has only one county up and running, which is Parke County; they have been very pleased with them except when they did their conversion their sketches do not convert entirely. Susan said they were upfront in telling her that and in order to correct it, it could be expensive. If the company goes through and corrects all of Fulton Countys (she said, overlaid is what they will be) they wont be sketched out correctly and that is a problem in their conversion, which she repeated. Susan said her staff does not have time to go through and look over 16,500 parcels of ground and make sure that all the sketches will come out correctly. Susan said that Manatron says that sometimes on conversion you have a little bit of that but not to the extent that Appraisal Research is telling me theirs will be if she goes with their quote. Rich asked what was wrong with Manatron. Susan said she likes Manatron and the one she prefers to go with. She said she is familiar with Manatron and they have always done her well, except when it comes to their Maintenance Fees and they are higher than Appraisal Researchs Maintenance Fee, considerably higher. She said she telephoned Mark Ramer and she is trying to negotiate that price. She stated that she, her staff and the township assessors all prefer Manatron because it is a lot more user friendly than Appraisal Research. Roger asked if the problem she talks about the sketches not overlaying/whatever, is that a problem because of the Countys data? Susan said no, its their problem and they can correct it; but there is a fee charged, which is negotiable. Roger asked about Manatron. She said with Manatron if things do not convert sometimes there is a fee, if they correct things, but she has found with Manatron their conversion usually goes a lot smoother than some of the other companies. This discussion continued and Susan said she did not have the manpower to look at every sketch. Susan was asked if there was anyway possible to clarify or know which quote is actually the cheaper? Susan said she could probably do that by talking with Jenny Whipple. This discussion continued. Rich asked how soon this had to be done? Susan stated she needs to get on the list, as there are eleven counties that have to upgrade this year because of being on the old system of Manatron. Susan said it is mandated by the State what she has to have on her software to go to the fair marketing value system. This discussion continued. To answer the cost figures from these companies Susan said her last statement with Mark was close to $37,000.00 and with Appraisal Research it is $32,196.00 without a server; also, knowing that there will be conversion problems. Rich asked what fund is this paid from? Susan said it is already in her budget for next year, $40,000.00 has been allotted in the budget for a new program and $20,000.00 for Maintenance Fees next year. She was asked if that allows everybody in the courts and county office building to communicate with the Assessors Office. She replied, no, but it will enable her office to interface with the Auditors Office and everything will roll like it should, and she continued to explain saying there are eight computers downstairs. The discussion continued. Rich said they would standby for her final decision and recommendation as she has more research to do. Commissioners Minutes: Rich said there are two sets of minutes to approve. These are for the Executive Meeting of October 18th, and the Commissioners Meeting, November 1st, 2004. These were both discussed. Roger Rose made a motion to approve the minutes of November 1st, 2004 and Executive Meeting October 18th, 2004 as corrected. Leslie Walters seconded this motion. Motion carried 3-0. Transfer Request: Auditor: From 101.36000.0.002 Maintenance of Equipment $ 225.00 To 101.31011.0.002 Continuing Education $ 225.00 Commissioners: Cum Cap From 391.36004.0.391 Annex Bldg. & Repair $ 1,530.00 To 391.36003.0.391 Courthouse Bldg. & Repair $ 1,530.00 Superior Court: From 101.11024.0.201 Petit Jurors $ 250.00 To 101.31402.0.201 Copier Maintenance $ 250.00 From 101.11024.0.201 Petit Jurors $ 550.00 101.39201.0.201 Jury Meals/Lodging $ 450.00 To 101.21000.0.201 Office Supply $ 550.00 101.21000.0.201 Office Supply $ 450.00 Drainage Board: From 101.063.32400 Publish Legals $ 247.99 To 101.063.41001 Computer Software $ 247.99 Probation Department: From 101.235.21000 Office Supplies $ 222.00 To 101.235.21100 Postage $ 222.00 From 149.41004.000.149 Equipment $ 25.00 To 149.31011.000.149 Schooling $ 25.00 E-911: From 101.303.19000 Extra Help $ 844.00 To 101.303.19004 Overtime $ 844.00 Highway Department: MVH From 702.33800.000.531 Drainage Assessment $ 2,281.09 To 702.33900.000.531 Other Charges $ 2,281.09 From 702.35100.000.533 Repair Garage & Building $ 3,928.57 To 702.35203.000.533 Repair Trucks & Tractors $ 2,442.84 702.35301.000.533 Repair Road Equipment $ 1,485.73 From LRS: 706.23000.000.000 Bituminous $27,426.80 To 706.22500.000.000 Stone, Gravel & Aggregate $27,426.80 From Cum Bridge: 0790.30100 All Bridge Inspection $10,000.00 To 0790.39500 Miscellaneous Highway $10,000.00 Health Department: From 801.11202.000.197 Social Security $ 1,050.00 To 801.12046.000.197 Fring Health/Dental Insurance $ 1,050.00 County Assessor: Re-Assessment 123.123.000.31102 Mileage $ 150.00 To 123.123.000.31011 Continuing Education $ 150.00 Annex: 101.22101.0.162 Bldg. Supply $ 227.99 To 101.22104 Janitor Supply $ 227.99 The Board reviewed and signed the above Transfer Requests. Claims and Payroll: The Commissioners reviewed, approved and signed the Claims and Payroll for payment. FEDCO Board Appointment: Rich referenced correspondence from the Fulton Economic Development Corporation and that the Commissioners nominate an individual to serve as an ex-officio member of the Board of Directors for a period of one year, beginning January 1, 2005. This was discussed. Leslie suggested Roger Rose. Rich called for a motion. Leslie Walters made motion to re-appoint Roger Rose as an ex-officio member of the Board of Directors for FEDCO. Roger seconded this motion. Motion carried 3-0. Board of Health Appointment: Rich referenced a Certificate of Appointment to the County Board of Health that he had received recommending the reappointment of Michael A. Boldry DDS as a member. Leslie Walters made a motion to reappoint Michael A. Boldry DDS to the Fulton County Board of Health beginning January 1, 2005 and ending December 31, 2008. Roger Rose seconded this motion. Motion carried 3-0. Monthly Reports: Veterans Affairs, Service Officer Richard Bair had submitted the City and County VSOS Monthly Report for October 2004. The Board reviewed this report. Citizens Cemetery, Sammy Stevens submitted this report for September 1, 2004 through October 31, 2004. The Board reviewed this report. New Business: Auditor Denise said she has a software program that we are going to purchase for the GASB-34. Denise stated A. E. Boyce has a company Komputrol Software Systems that has a program she can purchase for $3,000.00, a Fixed Asset Inventory System, a one-time license fee and they provide training with that. Denise said they came and demonstrated the program a couple of weeks ago; it worked well for what we need for the GASB Reports and Fixed Assets. It will be able to keep our fixed assets plus what ever will be needed for the GASB 34 reporting. She stated she had Attorney Greg Heller go over the Software License Agreement earlier and she is asking the Boards permission for her to sign this Agreement and purchase the software. There was a discussion. Denise said the cost to purchase is $3,000.00 then there is a $500.00 Annual Maintenance Fee after the first year and that is to keep up with the Governmental State Board of Accounting changes, etc. but you do get one year free maintenance. She said that is for three people to use. Roger Rose made a motion to spend $3,000.00 on the GASB-34 software. Leslie Walters seconded this motion. Motion carried 3-0. Citizens Cemetery: Auditor Denise gave the Board an update on the Citizens Cemetery Budget. This was discussed. Roger Rose made a motion to put one thousand ($1,000.00) dollars in the Citizens Cemetery Fund. Leslie Walters seconded this motion. Motion carried 3-0. Old Business: Auditor Denise referenced a e-mail from Jerry Caylor, which she had given copies to the Board. This was thoroughly discussed. Roger stated he would follow through on this and contact Jerry Caylor. Roger referenced previous discussion we have had on the Old Landfill and what to do with it. At the Park Board Meeting a representative from Seico-Strands Environmental Group met with them. They wanted to find a grant for a Phase I Environmental Study, as this was a way to get funding; also they want the Board to proceed with looking for funding to start the program. This was discussed and Roger continued to comment. Roger Rose made a motion to proceed with the investigation of funding sources for doing a Phase I Environment Study of the Old Landfill Site on 450N. Leslie Walters seconded this motion. Motion carried 3-0. Roger will follow-up with telephone calls to get it going. Roger said in regards to the Animal Shelter he had received a telephone call from Bev Harter who owns a private animal facility this side of Akron. Roger stated she would be interested in getting involved in this transitional phase of the Animal Shelter; providing services at the conclusion of Dr. Mc Kees service. Roger stated he needed to talk with her, which he explained to the Board and he will follow up on this. There was further discussion regarding this. Attorney Greg Heller said he had sent the letter to Spike; the deadline will be November 30th 2004. This concluded the business transacted. Roger Rose made a motion to recess this meeting. Leslie Walters seconded this motion. Motion carried 3-0. Meeting recessed at 9:08 p.m. FULTON COUNTY BOARD OF COMMISSIONERS _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice-President _______________________________ Leslie R. 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