╨╧рб▒с>■  IK■   H                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴7 Ё┐щAbjbjUU &V7|7|щ=      l:::::::■цццц Є4■A╢22222222└┬┬┬┬┬┬$ў дц:22222цF::22√FFF2 :2:2И8F2└FBFИ::И2& Pїж┘╡─■ш ц< ИИ0AИ╗F╗ИFNf┤J::::┘FULTON COUNTY COMMISSIONERS MEETING October 4, 2004 9:00 A.M., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this Meeting to Order at 9:00 a.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, County Attorney Greg Heller and 1st Deputy Penny Bramble. Highway Department: Superintendent Scott Tilden and Assistant Mike Clark are attending the AIC Conference; therefore Commissioner Leslie Walters presented the following: Permit #09-113 and Permit #09-114 for the Rochester Telephone Company, he read the location of both permits and the description of the work; also, Permit #09-115 for Irving Materials, Inc., Kewanna, IN, he read the location and description of the work. All these were discussed. Roger Rose made a motion to approve Permits #09-113 for RTC, #09-114 for RTC and #09-115 for IMI, as described. Leslie Walters seconded this motion. Motion carried 3-0. Leslie presented two bids on УSealingФ the Parking lot & Annex and Courthouse. Parking lot and Annex Courthouse Total DC Sealcoating $2,600.00 $1530.00 $4,130.00 Shane Lehman $2,766.00 $2,039.00 $4,805.00 Leslie stated, Scott said it was imperative this work be done because of the temperature; also, it has to be worked around the scheduled УCar ShowФ. These bids were thoroughly discussed. Roger Rose made a motion to award the sealing work at the Courthouse and County Office Building Parking Lot to DC Sealcoating; Courthouse for $1530.00 and Office Building for $2,600.00 for a total of $4,130.00. Leslie Walters seconded this motion. Motion carried 3-0. Funding for Relocation of Mathias Ditch: Attorney Heller said he had received a message from Scott that he could transfer money from Cum Bridge line item to Miscellaneous Highway Cum Bridge line item because of the culverts that run under the road parallel to the ditch that they will be relocating; thatТs the way he is proposing to cover the costs. This was thoroughly discussed. Attorney Heller said legally the Board should go to the State Board of Accounts to see if the $15,000.00 in General Drain Improvement in the Commissioners Budge can be used and maybe two years worth for a total of $30,000.00. The discussion continued. Roger Rose made a motion to allow Scott Tilden to transfer money from the Cum Bridge to Miscellaneous Highway because of the culverts being involved for the relocation of the Mathias Ditch, if it is possible to do that to get all the funds from Cum Bridge Account, if not then look for the finance from probably the General Drain Improvement Fund. Leslie Walters seconded this motion. Motion carried 3-0. This will on the Agenda for the CommissionersТ Meeting October 18th. Building & Flood Plan Inspector: Rich said Director Gary Madlem would not be present, which he explained; also Gary asked that the hearings be reschedule to the November 1st CommissionersТ Meeting; as he feels most of them would be settled by that time and there are eight of them. Attorney Heller said that was all right. The consensus of the Board was to reschedule the hearings for November 1, 2004 at 9:30 a.m. CommissionersТ Minutes: The Board reviewed the minutes of the Commissioners Meetings for September 7th and September 20, 2004. Leslie Walters made a motion to accept the minutes for September 7th, as corrected and the minutes for September 20th as is. Roger Rose seconded this motion. Motion carried 3-0. ISO Insurance Meeting: Roger stated this was a question of liabilities, which they had discussed and he felt it would be good thing for each one to go to; as it is in regards to improving the ratings for insurance. Meeting to be October 15th & October 16th at the Manitou Banquet Hall. Reservations are to be in by October 8th, the cost $5.00 each. This was discussed. The consensus was to have Auditor Denise to send in the reservations and one Commissioner will be attending. Emergency Management: Director Susan Griffith had requested an exempt status. She was not present. The Board discussed this with Attorney Heller; also, the comp time she has accumulated. There was no decision made at this time, her being absent. Hospital Board Appointment: Rich said for this appointment the Board had requested three names be submitted; however, they received only one. Rich said this appointment has to be made by October 15th plus 60 days; this was discussed, as their official notification was received September 14th. This will be on the Agenda for the CommissionersТ Meeting, October 18th. New Business: The CommissionersТ will be holding an Executive Meeting, October 11th at 1:30 p.m., regarding personnel. Mary Ellen Lowe with the Retail Merchants was present to request the use of the Courthouse hallway on the main floor for a УChristmas ChildrenТsТ WorkshopФ, which would be held five (5) Saturdays starting November 20th, through December 18th. The children will be making ornaments, cards, etc.; they will be supervised. Mary Ellen said this is something new sponsored by the Retail Merchants; Christina Seiler will be organizing it with the help and support of various Service Organizations. The time was discussed as possibly being between the hours of 11:00 a.m. till 2:00 p.m., as the children will come in make their item and then leave. Mary Ellen said they would furnish their own supplies and take care of the cleanup. Leslie Walters made a motion that the Commissioners allow the ChildrenТs Christmas Workshop, sponsored by the Retail Merchants to meet five (5) Saturdays in a row for the childrenТs project on November 20th and 27th and December 4th, 11th, 18th in the hallway on the main floor of the Courthouse; the time being 11:00 a.m. till 2:00 p.m. Roger Rose seconded this motion. Motion passed 3-0. Mary Ellen thanked the Commissioners and departed. Claims and Payroll: The Commissioners reviewed, approved and signed the Claims and Payroll for payment. Monthly Report: Inspector Mike Early presented his Monthly Report, 8/16/04-9/15/04. The Board reviewed and discussed this report. The Board recess 10:00 a.m. back in session 10:05 a.m. Nyona Lake Sewer Project: Jerry Caylor, Vice Chairman of the NSML Conservancy District said there had been a request by Commissioner Rose for additional information regarding a certain easement of property on the lake; he came to see if he is satisfied with the information he received from the Engineering firm on the 24th of September? Roger said he wanted clarification from them on the location of that sewer line on that public use lot; they sent him that information. Ken Roe said he would apologize for the Engineering firm for not providing the information sooner, and that he explained; also, he further stated if they were satisfied would they please sign the easements so they could run the sewer line across the property. This was discussed further; Roe said the only one for the Board to sign was the one on the public use lot, which he explained. There was a discussion about placement of the grinder, regarding three maps afloat for that and the discussion continued. Attorney Heller was asked if the Board could put some stipulations in before signing this easement that would be in compliance with the BoardТs understanding that the final placement of the sewer would be on the lot line? Attorney Heller said what he would do was put right within the grant easement an attached Exhibit, which would be the site plan that would show right where the line was to be placed, which he explained pursuant to Exhibit УAФ, attached hereto and incorporated hereof as located within the following described real stated located in Fulton County making the Exhibit as part of the grant and that exhibit is a site plan showing exactly where that line is going. Attorney Heller explained this. Following this discussion Roger said his suggestion, based on Attorney HellerТs comments was to give this back to the engineer and to tell them to give us a detailed drawing showing exactly where the placement of this line would be as a condition in signing this easement. The consensus was this should be done and at the request of Ken Roe, Attorney Heller wrote this on the easement. Dick Smith was also present during this discussion. The Board recessed from 10:40 a.m. back 10:05 a.m. E-911: Steve Reese wanted to explain his Appropriation Request for Repairs and Maintenance in the amount of $1500.00, which he explained is not on contract; one was a battery pack that went out at the Akron Tower Site. Steve said there is not any type of maintenance agreement on the outlying tower sites, Akron, Leiters Ford, and Grass Creek. He explained this to the Board stating he does not have enough money other than to pay for the Maintenance Agreement throughout the rest of this year at this point. Steve said his concern is we will be adding another site, being Fulton, and that will give us five outlying tower sites as well as two EMS Sites, one at Akron and one at Kewanna and to maintain radio links for the tornado sirens. He stated as we take on more areas with more equipment the repairs and maintenance are going to go up. He said he asked for an additional for next year to cover 911 Contract and that was granted, so a portion of that will be taken care. As the equipment gets older a decision will have to be made, do we want to maintain a Maintenance Agreement, or fix it as the components fail. Steve said the most expenses pieces of equipment for the entire system is the SheriffТs Department and there is a Maintenance Contract for that. Steve said a portion of his money that is allowed for repairs and maintenance is $3,000.00. Of it he pays out the first of the year to WTH for all the Public Safety Agencies throughout the County. He explained this; also, he will probably need a new recorder, which he explained. The consensus was to approve his additional request. Park Board Insurance: Roger said he attended the last Park Board meeting and the issue of insurance came up as to liability and what the County has and how we cover these properties, not being sure Jack Sawyer was invited to explain this to the Board. Jack Sawyer said he is finding out that the majority of the Board Members on the Parks and Recreation Board are not assigned by either the County Council or the County Board of Commissioners; Jack said with that in mind and information given to him by the Auditor on how the Park and Recreation Board was formed it looks to the Insurance Company and itТs their opinion that a separate product would be needed for the Park Board. Jack stated that two members are appointed by the Circuit Court Judge, one member is appointed by the County Executive Committee (Commissioners), two by the Council another member appointed by the County Extension Coordinator and one by the Board of Supervisors of the Soil and Water Conservation District. Jack Sawyer said his recommendation would be that the Parks & Recreation Board buys its own separate product. Jack stated Roger has asked him to attend the meeting of the Parks & Recreation Board. Jack asked Attorney Heller for his thoughts. Attorney Heller was wondering whether the Park Board was covered under the CountyТs General Liability Policy? Jack said, no they are not according to the opinion he has received from the insurance company as of this morning, they are not covered under the CountyТs Policy. Jack stated that not even the appointing of the majority of the Board Members is under the Commissioners/Councils direction. This was discussed and the question was asked is Liability Insurance what is needed and is it costly; Jack said in his opinion yes that is what is needed, as to cost he did some inquiries including the general liability to the general locations they will have and the public officials coverage for the Board Members probably would run somewhere in the neighborhood of $1500.00 per year (a ball park figure). The question more sites acquired, more insurance coverage? This was discussed and Jack said he would need more information as to what they will have, but that could add to the costs. Ernie said, insurance is necessary and they are broke. This discussion continued. Ernie was asked to check out other Park Boards to find out how they handle the insurance. He said he would and told of the counties that have park boards. Ernie was asked if he would be hiring a Park Director? Ernie said, somewhere down the road they would, with this paid for by a grant? Ernie said they are applying for grants for development of the property, but you cannot use grant money for maintenance/upkeep. This was discussed. Ernie will get back to the Commissioners with information regarding the insurance. Additional Request: E-911 Communications: 156.241.32301 Repairs & Maintenance $ 1,500.00 This was approved when presented. Highway: MVH 702,42100.000.533 Trucks/New Equipment $ 7,700.00 Park Board: Capital Fund 306.41007.000.306 Property Purchases (Germany $ 50,000.00 Bridge) 306.41007.000.306 Property Purchases (Zellers) $100,000.00 Commissioners: 101.38400.0.068 Animal Control $ 5,000.00 The above Additional Requests were reviewed, approved and signed by the Board Transfer Request: From 101.31102 Legal/Law Suits $ 624.24 To 101.38800 Equipment Repair/Maintenance $ 624.24 Health Department: From 807.31102.000.203 Mileage $ 20.00 To 807.31009.000.203 Syringe Disposal $ 20.00 Courthouse Maintenance: From 0101.22104 Janitor Supply $ 200.00 To 0101.39001 Laundry Clean $ 200.00 Fulton Co. DFC: Family & Children From 843.31900.000.219 32540 Preservation Services $ 30,000.00 To: 843.31105.000.219 32500 Care of Wards in Foster Homes $ 30,000.00 The Board reviewed and signed the above Transfer Requests. Old Business: Leslie Walters stated he did contact DLZ and talked to Mike Hildenbrand and he was going to get with Tom Stoppel; Leslie said he then called Tom and left the message telling him about the debris in the water under the bridge at Nyona Lake. Leslie further explained his message to the Board. Leslie said in regards to the Bob Peterson Property? Greg said that is not an option, as he has not found any exceptions to being able to exceed the average of the appraisals. This was thoroughly discussed as to another appraisal, as to the cost and the possibility of it still not being able to purchase, because of the cost being more than the average of the two appraisals. The issue of steel wheels will be discussed at the next Board Meeting; also, the use of Time Clocks. Greg said in regards to the letter to Huffenagel he would draft the letter; Roger said he gave Spike 30 days. GASBY-34 Proposal will be discussed at the meeting. Animal Control was discussed and Roger said it was suggested to him, to have a public meeting, see if anyone would show up and see if there were any ideas as to the direction we can go. This was discussed and the consensus was to put it on the Agenda for the CommissionersТ Meeting October 18, 2004, at 7:00 p.m., for both interim and long-term solutions. This concluded the business transacted. Leslie Walters made a motion to recess this meeting. Roger Rose seconded this motion. Motion passed 3-0. Meeting recessed at 12:05 p.m. FULTON COUNTY BOARD OF COMMISSIONERS ________________________________ Richard A. Powell, President ________________________________ Roger D. Rose, Vice-President ________________________________ Leslie R. 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AuditoreC:\Documents and Settings\auditor\Application Data\Microsoft\Word\AutoRecovery save of COMM100404.asdFulton Co. AuditorA:\COMM100404.docFulton Co. AuditorA:\COMM100404.doc  MicrosoftWorksTaskID№3p0 @А]%]%H╚p  \%\%щ=@@  Unknown            GРЗz А Times New Roman5РАSymbol3&Р Зz А Arial"ёИЁ╨hЖCКжюЩКFх│2l!ЁаH┤ВВr0dC>·"╗2ГЁ  #FULTON COUNTY COMMISSIONERS MEETINGCharleneFulton Co. Auditor■ рЕЯЄ∙OhлС+'│┘0ФРШ─╨фЁ№  (4 P \ ht|ДМф$FULTON COUNTY COMMISSIONERS MEETINGULT CharleneUNTharharNormaleFulton Co. 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