ĐĎॹá>ţ˙ KMţ˙˙˙J˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁ7 đż…?bjbjUU &V7|7|…;˙˙˙˙˙˙lŢTTTT `DŢíś°°°°°°°°lnnnnnn$Ł ä’°°°°°’č°°§ččč°"°°48č°lčLč44°¤ ášŮľÄŢvTŇ44˝0í4gčg4čtŠTŮFULTON COUNTY COMMISSIONERS MEETING September 20, 2004, 6:00 p.m., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called the Meeting to Order at 6:00 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell and Roger D. Rose, Leslie R.Walters was absent; also present Attorney Greg Heller, and Auditor Denise J. Bonnell. Highway Department: Superintendent Scott Tilden introduced Pat Sullivan with Strand-Seico for the update on Bridge #2 at Leiters Ford. He said that NIPSCO’s work is complete. They are waiting on Sprint, but Sprint is waiting for the cable to come in; it is ordered and to be in September 23rd and they will start as soon as it arrives. He said the stem is up for pier 2; they will be starting on pier 3 tomorrow and at the same time doing work on pier 2. Pat said they are several days behind, but it’s a good crew and they work fast; if necessary they could pull in another crew. Pat will update the Board again at their night Meeting October 18th. Scott presented Permit #09-112, United Telephone Company of Indiana. Scott read the location of the work and described that work. Roger made a motion to approve Permit #09-112 for the United Telephone Company. Rich Powell seconded that motion. Motion carried 2-0. The Board signed Permit #09-112. Scott informed the Board a date needs to be set for the Bid Letting for County Supplies. Scott stated it is usually the first Friday in November, this year that would be the 5th. Scott said at 10:00 a.m. the fuel for both the Sheriff’s and Highway Departments, Items 1 thru 5; then Item #6 the Stone & Aggregate, etc. At 11:00 a.m., the bid for County Forms and paper Supplies is held. This was discussed. This was agreeable with the Commissioners; Scott will have the specifications for the Letting at their next meeting October 4, 2004. Scott asked the Board about sealing the County Parking Lots, as he feels it should be done and he explained what should be done. This was discussed. Scott will get 2 to 3 quotations for this work and present them at their meeting October 4th. Scott asked the Board about relocating the ditch known as the Mathias Open located on 200 N between 400 W & 500 W. Scott said he had been working with the Surveyor Don Towne on this; he explained the permits applied for. Scott said he had a couple quotes from contractors. Scott explained, it does have some culverts and wondered if there was chance money could be used from Cum Bridge; this was discussed even to hiring a contractor to do the work. This would be the relocation of an open ditch along a County road moving it farther away from the road. The discussion continued, Scott noted they had received approval from both DNR and IDEM. Scott said he would get with Attorney Heller on funding to relocate and report back at their meeting October 4th. Sheriff’s Department: Sheriff Roy Calvert reported the lock work on the cell doors is going well; there are two cells with the new lock in operation. This was discussed. The Sheriff said the animal truck is now in their possession and they are in the process of ordering a topper; the insurance is on the truck and papers for title and license is in the Auditor’s Office. Sheriff said a Reserve Officer is manning that position part-time at the present. Sheriff said the drain sewer to the chiller was plugged and overflowing. The Sheriff had some pictures with complaints on steel wheeled vehicles damaging the county roads. This was discussed and noted that some do not do as much damage as others. There was a discussion on the damage and costs. Attorney Heller will check out the State Statue. GASB34: Dan Hedden referenced a brochure GASB 34 Capital Asset Policy and Procedure Manual a Preliminary Draft f/Review and Discussion purposes only for Fulton County that was provided. Mr. Hedden said the Auditor’s office has been working with the other departments to update the physical inventory assets that portion of the project is in various stages of completion depending on where each department is. He said he has met and talked with Scott. Dan said they are at a point now where they need some more action from the County in terms of a long-term policy; he stated that’s why this brochure is in draft form. He stated it has to be retroactively effective as of January 1, 2003, for this County and that is the Infrastructure Assets; the Capital Asset Policy can be effective January 1, 2004, that is a State Requirement. Dan Hedden then introduced Jeremy Cole, a CPA for this firm. Jeremy will be focusing on the detail portion of this project making sure that everything pulled is accurately accounted for and in the right format. Dan said the Policy presented he had gone over in detail with Scott; also, met with a majority of the department heads earlier today and went through this policy explaining what it means, what to expect and how it is going to affect their ongoing operations. He stated the Policy, and the importance of this policy, is that it says regardless of what was done in the past from this point forward, this is how we are going to capture, capital assets, account for them and report them on a perspective basis, Capital and Infrastructure Assets. This is the Policy that will guide not only the County all the way down to each department from everything from recording keeping requirements to physical inventory requirements, defines what is a capital asset. He continued reading from the Manual and explained how it can be changed to conform to the county. There was a question period that followed. Dan said they would like to implement this Policy during October. County Clerk: Clerk Karen Miller discussed with the Board the hours for absentee voting for the General Election 2004. Karen explained the schedule and presented Resolution #092004, for the Board to approve. Rich read Resolution #092004. RESOLUTION #092004 The Fulton County Clerk requests the following hours for absentee voting for the General Election 2004. The voting room is located in the Fulton County Courthouse, 2nd Level, in Conference Room C. Monday – Friday (October 4, 5, 6,7, 8) 8 am – 12 Noon Monday – Thursday (October 11,12,13,14) 1 – 4 pm Friday (October 15) 1 – 5 pm Monday – Thursday (October 18,19,20,21) 8 am – 12 Noon 1 – 4 pm Friday (October 22) 8 am – 12 Noon 1 – 5 pm Saturday (October 23) 8 am – 12 Noon Monday – Thursday (October 25,26,27,28) 8 am – 12 Noon 1 – 4 pm Friday (October 29) 8 am – 12 Noon 1 – 5 pm Saturday (October 30) 8 am – 12 Noon 1 – 4 pm Monday (November 1) 8 am – 12 Noon Signed and approved _20th day of September, 2004 FULTON COUNTY COMMISSIONERS ___________________________ ___________________________ ___________________________ ATTEST: _______________________ Fulton County Auditor Roger Rose made a motion to approve Resolution #092004 establishing Absentee Voting for the General Election 2004. Richard Powell seconded this motion. Motion passed 2-0. Karen informed the Board that she had given them a copy of the Resolution for the Polling Sites that was done in the spring because this was done as a full voting year instead of doing it Primary/General; there were no changes, so they remain the same. Karen also referred to information given them from Julia Braun with ADA a Polling Site Survey. Karen said they should have received this earlier; however when Karen talked with her by telephone she said there was an error and it was not completed properly, so she will be sending you a copy of the correct one. She explained this survey. Karen then explained the consent form that was prepared for 17/18 years old to help with voting. She told of those that would be receiving the form; also, she answered the questions. Karen informed the Board that she has two copy machines that are dying. Karen stating she had been looking into several makes and the one that she prefers is a Cannon and she explained its capabilities. She said the ones she is using are 12 to 15 years old and she has had a lot of repairs; however she is just replacing one at this time. She wanted to know the Board’s thoughts on this? They asked about maintenance? She explained her findings on this, but she has never used block maintenance. A short recess was called; the Board is back in session. Emergency Management: Director Susan Griffith said the $21,996.00 was the Grant money for the five -(5) Alarm Fire & Safety Equipment that replaces the original ones, she explained to the Board all the Units that use them. She explained it is Federal Grant money, which she has but she needs the Boards approval to pay it; also, they have arrived. Susan told the Board it was the State that recommended the replacement of the original ones; she answered questions from the Board. Roger Rose made a motion to approve the expenditure of $21,996.00, to replace the respirators at the EMS. Richard Powell seconded this motion. Motion passed 2-0. Susan stated, Thursday, September 23, 2004, 9 a.m. – 12:00 is the Weapons of Mass Destruction (mock demo) and she extended an invitation to the Board of Commissioners to attend, lunch will be provided. The discussion continued. Susan said the small trailer that sets at the back of the building; she would like to get rid of it, as it is in the way of mowing back there. Attorney Heller said the Statue talks about how to dispose of property. This was discussed. The decision was that it should be sold at the FFA Auction in the spring. County Treasurer: Treasurer Judy Reed reported that everything considered tax collections went smooth; they are still coming in and probably will for the next few days. Judy said she is requesting a Transfer noting that because of the in-house printing it took time, which she explained, as well as postage that took a lot of extra money and she explained. She would like to transfer $5,983.65 from the Printing Appropriation into Extra Help. Judy said she likes printing in-house but it costs more on postage and personnel; she is checking out other possibilities and explained. The consensus was it would be approved later in the meeting. Transfer Request: Treasurer: From 101.21104.003 Printing $ 5,983.65 To 101.19000.003 Extra Help $ 5,983.65 Superior Court: From 0101.31102.000.291 Mileage $ 60.00 0101.13003.000.201 Per Diem Bailiff $ 50.00 0101.13002.000.201 Per Diem Court Reporter $ 50.00 0101.13001.000.201 Per Diem Judge $ 200.00 0101.31011.000.201 Continuing Education $ 125.00 To 0101.21000.000.201 Office Supply $ 485.00 From 0101.11024.000.201 Petit Juror $ 500.00 To 0101.32000.000.201 Telephone $ 500.00 From 0101.36000.000.201 Maint. Equip. $ 250.00 To 0101.31402.000.201 Copier Maintenance $ 250.00 E-911 From 156.241.21300 Public Relations $ 200.00 To 156.241.21000 Office Supply $ 200.00 Emergency Planning From 160.36001.000.240 Repair Equipment $ 200.00 To 160.31012-000-240 Services & supplies $ 200.00 Commissioners: From 101.32000.0.068 Telephone $ 75.00 To 101.39800.0.068 Consult Fees $ 75.00 From 101.31101.0.068 Legal/Law Suit $ 75.00 To 101.31201.0.068 Legal Services (Council) $ 75.00 Highway: MVH 702 From 702.22700.000.531 Bituminous $10,093.15 702.22001.000.533 Gas, Oil & Lube $ 1,398.00 To 702.22500.000.531 Stone, Gravel & Aggregate $10,093.15 702.22002.000.533 Tires & Tubes $ 1,398.00 From 702.22800.000.531 Lumber $ 15.06 To 702.22900.000.531 Road Signs $ 15.06 Cum Cap 391 From 391.36004.0.351 Annex Bldg. & Repair $14,318.00 To 391.0003.0.391 Courthouse Bldg. & Repair $14,318.00 The above Transfer Requests were reviewed, approved and signed by the Commissioners. Claims & Payroll: The Commissioners reviewed, approved and signed the Claims and Payroll for payment. Tourism Board: The appointment for this Board was discussed. Roger Rose made a motion to appoint retroactively Susan Garpow to the term on the Innkeepers Tax Commission Board beginning 01-01-04 for (3)-years. Richard Powell seconded this motion. Motion passed 2-0. Old Business: The Board again discussed the use of Time Clocks. They discussed the results of a survey received from other counties. The discussion continued. Attorney Heller was asked to look at the legality in the use of time clocks. Rich said Hufnagel Equipment Co., Inc., Indianapolis, IN. came back with a proposal and pricing on why we have two buildings with nobody happy as far as the heating and cooling goes. They will fix all this for approximately $40,000.00. Rich said they discussed their findings with them and they felt this should go back to Spike. This was discussed as to when this happened. They asked Attorney Heller for his advice and he feels they should go back to Spike and inform him of the findings and press him that it has to be fixed. Attorney Heller said he had no problem writing him a letter and the consensus was it’s time, as they have been given the opportunity to make it right and the discussion continued as to whether or not it is under warranty. The consensus was that Attorney Heller writes the letter to Spike including all the information obtained. The Board discussed ISO Insurance Meeting, this will be on their Agenda for Commissioners Meeting October 4, 2004. The Board discussed the Hospital Board appointment. Attorney Heller suggested they work through diplomatic channels to get two more names submitted, as that is what the law requires. The discussion continued. Attorney Heller said the Statue should be followed that’s the law. The consensus of the Board was to put this appointment on their Agenda for Commissioners’ Meeting October 4, 2004. The purchase of a new recorder was discussed. Rich said they would follow the Councils recommendation and buy a new recorder. Quotes have been received. Roger Rose made a motion to buy a new recorder, BM246 w/out the mics for $1,999.00 plus shipping and it will include a one-year on site warranty. Richard Powell seconded this motion. Motion passed 2-0. The Board discussed having a public meeting to get input for an Animal Shelter. They felt it would get the public involved. Rich said in regards to the land purchase for at the County Highway. The appraisal was $6,000.00 per acre. The owner wants $15,000.00 per acre. Roger noted a change was made in the dimensions, which he explained. This was thoroughly discussed and the consensus was to do some more investigating. This concluded the business transacted. Roger Rose made a motion to recess this meeting. Richard Powell seconded this motion. Motion passed 2-0. Meeting recessed. FULTON COUNTY BOARD OF COMMISSIONERS _____________________________ Richard A. Powell, President _____________________________ Roger D. Rose, Vice-President _____________________________ Leslie R. Walters, Member ATTEST: __________________________________ Denise J. 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AuditoreC:\Documents and Settings\auditor\Application Data\Microsoft\Word\AutoRecovery save of COMM092004.asdFulton Co. AuditorA:\COMM092004.docFulton Co. AuditorA:\COMM092004.docFulton Co. AuditorA:\COMM092004.doc˙˙MicrosoftWorksTaskIDP%p0˙@€ă ă Ípă â …;@@˙˙Unknown˙˙˙˙˙˙˙˙˙˙˙˙G‡z €˙Times New Roman5€Symbol3& ‡z €˙Arial"1ˆđĐhcɦꙊFbÉŚŃ0h!đ H´‚‚0dó;´Í2ƒđ˙˙#FULTON COUNTY COMMISSIONERS MEETINGCharleneFulton Co. Auditorţ˙ŕ…ŸňůOhŤ‘+'łŮ0¨˜ ĚŘěř 0< X d p |ˆ˜ ä$FULTON COUNTY COMMISSIONERS MEETINGULT CharleneUNTharharNormaleFulton Co. 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