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Highway Department: Superintendent Scott Tilden said at this time, he would like to have the third and final reading on the three Speed Zone Ordinances that they have already had the first and second readings on April 19th 2004. Scott further stated he had talked with Sheriff Roy Calvert this a.m., and Roy said he had no problem with these Ordinances. President Richard Powell read Ordinance #041904, to establish speed limits for Division Road, by title and description only. BEFORE THE FULTON COUNTY BOARD OF COMMISSIONERS Ordinance Number 041904 An ordinance establishing speed limits on Division Road near Akron in Henry Township. Whereas, the Fulton County Highway Department and the Fulton County Sheriff have completed a traffic study of Division Road as described in Subsection One. It is therefore ordained; that the speed limits set forth in subsection one supersedes all prior speed limits at this location. It is further ordained, that the Fulton County Highway Department post appropriate speed limit signs to advise motorists of the speed limit at this location. (Subsection One) SPEED ZONE FOR DIVISION ROAD Thirty-five miles per hour (35 M.P.H.) speed zone on Division Road starting at County Road 1075 East and continuing east for 3,320 feet (three thousand and three hundred and twenty feet), and ending at State Road 19. This ordinance is effective upon passage and proper publication. Adopted this _______ day of _________________, 2004. BOARD OF COUNTY COMMISSIONERS FULTON COUNTY, INDIANA _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice President Attest: _______________________________ Leslie R. Walters, Member ________________________ Denise J. Bonnell Fulton County Auditor Roger Rose made a motion to adopt Ordinance #041904 establishing the speed limit on Division Road near Akron in Henry Township. Leslie Walters seconded this motion. Motion passed 3-0. The Commissioners signed Ordinance #041904. Rich then referenced Ordinance #041904-A. Speed Zone for County Road 600 West, due to heavy truck traffic at Irving Materials Inc., which he read by Title and description only. BEFORE THE FULTON COUNTY BOARD OF COMMISSIONERS Ordinance Number 041904-A An ordinance establishing speed limits on County Road 600W near Kewanna in Union Township. Whereas, the Fulton County Highway Department and the Fulton County Sheriff have completed a traffic study of County Road 600 West as described in Subsection One. It is therefore ordained; that the speed limits set forth in subsection one supersedes all prior speed limits at this location. It is further ordained, that the Fulton County Highway Department post appropriate speed limit signs to advise motorists of the speed limit at this location. (Subsection One) FOR COUNTY ROAD 600 WEST DUE TO HEAVY TRUCK TRAFFIC AT IRVING MATERIALS INC. Forty miles per hour (40 M.P.H.) speed zone on 600 West starting at State Road 14 going south on County Road 600 West and continuing south for 8,000 feet (eight thousand feet), which will encompass the heavy truck traffic of Irving Materials Inc. This ordinance is effective upon passage and proper publication. Adopted this _______ day of _________________, 2004. BOARD OF COUNTY COMMISSIONERS FULTON COUNTY, INDIANA _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice President Attest: _______________________________ Leslie R. Walters, Member ________________________ Denise J. Bonnell Fulton County Auditor Leslie Walters made a motion to adopt Ordinance #041904-A as described in the Ordinance. Roger Rose seconded this motion. Motion passed 3-0. The Commissioners signed Ordinance #041904-A. Rich read Ordinance #041904-B, establishing a Speed Zone on Town Lake Road, by Title and description only. BEFORE THE FULTON COUNTY BOARD OF COMMISSIONERS Ordinance Number 041904-B An ordinance establishing speed limits on Town Lake Road near Akron in Henry Township. Whereas, the Fulton County Highway Department and the Fulton County Sheriff have completed a traffic study of Town Lake Road as described in Subsection One. It is therefore ordained; that the speed limits set forth in subsection one supersedes all prior speed limits at this location. It is further ordained, that the Fulton County Highway Department post appropriate speed limit signs to advise motorists of the speed limit at this location. (Subsection One) SPEED ZONE FOR TOWN LAKE ROAD Twenty miles per hour (20 M.P.H.) speed zone on Town Lake Road starting at County Road 225 South and continuing north for 3,800 feet (three thousand and eight hundred feet), and ending at the dead end. This ordinance is effective upon passage and proper publication. Adopted this _______ day of _________________, 2004. BOARD OF COUNTY COMMISSIONERS FULTON COUNTY, INDIANA _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice President Attest: _______________________________ Leslie R. Walters, Member ________________________ Denise J. Bonnell Fulton County Auditor Leslie Walters made a motion to adopt Ordinance #041904-B as described in the Ordinance. Roger Rose seconded this motion. Motion passed 3-0. The Commissioners signed Ordinance #041904-B. Scott referenced Form #16, Annual Operational Report For Local Roads and Streets; Financial Report, which he had earlier provided copies for the Board’s review. He asked if there were any questions? These he answered and explained. Following this discussion Roger Rose made a motion to accept the Annual Operation Report For Local Roads and Streets, Form #16 for the year ending December 31, 2003, as presented. Leslie Walters seconded this motion. Motion passed 3-0. The Commissioners signed seven (7) copies of this report. Scott informed the Board that the Landfill Host Fee was extended from April 2004 for another twelve months. This was discussed. Scott reported that he had received a new Sufficiency Rating (44.4) and a new Structural Inventory and Appraisal Report for Bridge #88, at Mt. Zion. He informed the Board, that to be able to do a comparison, they would need to go back to their Bridge Inspection Book. This he explained and also informed the Board that it is possible to obtain Federal Money to rehab bridges when the Sufficiency Rating is between 50 and 80; now this bridge qualifies for a replacement as that figure is from 0-50. Scott said the deadline to file an FA3 Form for the Federal Grant is this month, May. This to was discussed. Scott said that Bridge #2 is officially on the May 25th 2004 Letting at INDOT’s Office; Scott explained the schedule to the Board. Roger Rose made a motion that the Commissioners authorize Scott Tilden to apply for Federal Aid, by filling out FA3 Form for Bridge #88 in anticipation of replacement due to the latest Sufficiency Rating being downgraded to below 50. Leslie Walters seconded this motion. Motion passed 3-0. Scott told the Board he would keep them informed. Scott said he would present the Resolution for Nyona Lake Public Use Park at the Commissioners’ Meeting, May 17, 2004. Sheriff’s Department: Sheriff Roy Calvert said that the Duro Patcher Machine is doing wonders on the County Roads. The Sheriff said the Jail population is running in the low to mid forties; he feels the double bunking was the way to go, increasing the capacity up to fifty-five. Sheriff Calvert said they are picking up trash in different areas and asks that he be notified of any roads that need to be cleaned up. This was discussed. The Sheriff said he would see that a notice was put in the paper regarding trash along the roads. There was discussion of inmates being available for odd jobs perhaps yard work at the County Office Building. The Sheriff said he has a chemical problem with the “Chiller” at the jail. He said they have lines that get a lime buildup, as the chemical barrels are not working properly. There was a discussion regarding the Animal Control Ordinance. Attorney Heller said the present Ordinance does not say that the Commissioners are to be supervising the Animal Control Officer, just that they choose them. It was noted that since the Animal Control Officer works out of the jail the Sheriff should supervise him. Auditor Denise stated that currently the Animal Control Officer is paid out of the Commissioners’ Budget. This was discussed and decided it will remain the same as far as the budget until January 2005 and Attorney Greg Heller will draft a Resolution as to Supervision of this position. The Sheriff informed the Board that he has proposals from three (3) different companies for the locks as follows, changing all of the locks. Pauly Jail Building Co., Inc. $255,325.00 4000 East 96th Street, Suite #170 Indianapolis, IN 46240 Crowder-Detention $217,265.00 Plymouth, IN 46563 Toby Seiler $113,850.00 Seiler Technical Company 1102 Monroe Street Rochester, IN 46975 Sheriff stated Toby Seiler had really looked it over and he proposes to build a prototype on a four-man cell, which would cost $5,000.00 installed on one door. Then later if it works out, which he feels it will, each cellblock would run $2,850.00 plus the air components of $1200.00. Five doors on a 4-man cell would cost $15,450.00 per block and that means we get four blocks of the 4-man cell and one of a six; therefore his total cost would be $118,850.00, more or less, after subtracting $1,000.00 for the prototype. This was thoroughly discussed. Attorney Heller said, because of the cost, it will have to be bid out. The Sheriff asked the Boards’ permission to start with a prototype, and the sheriff stated he has money in his Budget to cover this cost; also, Toby must be aware this project will be up for bids. Following this discussion Roger Rose made a motion to authorize Sheriff Roy Calvert to proceed with the purchase of a prototype pnumenatic lock system for the jail, as a first step in outfitting the jail with a new lock system in the amount of $15,450.00. Leslie Walters seconded this motion. Motion passed 3-0. Sheriff presented three (3) Titles for vehicles, signed to the Fulton County Commissioners/Sheriff’s Department; these were given to Auditor Denise Bonnell. Fulton County Transpo: Director Terry Moore presented the Quarterly Operating Data Report for the first quarter of 2004, also, providing copies for the Board. She reviewed and answered questions on her report, stating for the first quarter they are now 55% public and 45% senior, which she said tells her the public understands they are here to serve everyone. They have two new vehicles since the first of the year; one is a low floor minivan, wheelchair accessible and that makes them now have two vehicles that are wheelchair accessible and a total of seven vehicles. Terry informed the Board she has submitted a grant application for another vehicle for next year. She asked the Board or anyone to let her know of any transportation needs within the County. Emergency Management: Susan Griffith asks about the ’04 Grant Money (2004-money) the grants that are coming up. Susan stated the County is slated to receive just a little over $112,000.00 in grants. Susan stated that $58,000.00 of that amount is to go toward Communications users Safety Program designated by the State. Susan said all the paper work for the grants must be filed with the State by May 13th, 2004. She continued to explain. She presented GasAlertMicro Multi-Gas Detectors that she detailed are used to protect the First Responders and that justifies the purchase of this equipment. She went on to explain use of the detectors. They are kept at the Fire Departments. Susan explained to the Board that the Grant Money has to be budgeted and they are trying to get equipment that will benefit everyone in the County and that is the purpose of the laptops, etc., as she explained. Susan stated what she has spoken of is information for the Board. Susan said she wanted to talk again about an Assistant Director Position. She would like the position created and Dave appointed to this position on a part-time basis. She reiterated what has been discussed. Susan said she would need to keep the Secretary’s part-time position and create the Assistant Director Position at $8.00/hour and she explained. Susan was asked, when she explained this to the Council, what was their answer. Susan said she was instructed to go back to the Commissioners, ask them to figure out what to do and where to get the money, etc. Roger said as they reviewed the offices and their needs last year, at that time, it was decided to eliminate one position in the Surveyors’ Office, then that would free up funds, to create this new position without additional funding being needed. This too, was discussed, as Susan said she had been to the Council twice now and was told to return to the commissioners for their recommendation, which she is now doing again. The discussion continued. Susan said she would just like to get an answer from somewhere. There was a discussion regarding the Office hours at Civil Defence, which Susan stated that Dave comes in at 7 a.m. stays until 2 p.m.; Susan comes in at 8 a.m., and works until 4 p.m., (unless they called away to a meeting). The secretary is there from 9 a.m. to noon. The discussion continued. Susan said she receives back 50% of all wages. She applies for it and the new position would be the same and she explained the method of filing for this refund. Roger Rose made a motion that the Commissioners recommend to the County Council the creation of the Assistant Director’s Position at the Emergency Management and further that regard to the question of where money would come from to pay for that, the Commissioners would, once again, recommend the elimination of the secretary’s position in the Surveyor’s Office, as has been discussed previously; this would be creating a part-time position at Emergency Management, which there would be no benefits. Leslie Walters seconded this motion. Motion passed 3-0. Susan told the Commissioners she didn’t really understand what the question of the hours at Emergency Management were for since they are posted on the door. She said outside of the change in time, several years ago, that they have been posted on the door for all of the nine years she has been there. This satisfied the Commissioners. The Board recessed for lunch; 1:25 p.m., Board back in session. Commissioners’ Minutes: The Board reviewed the minutes for the Commissioners Meeting of April 19th 2004, and corrections were made; also, they reviewed the Council and Commissioners Joint Meeting of April 19th 2004, and the Commissioners Executive Meeting April 12th 2004. Leslie Walters made a motion to accept the Minutes of April 19th 2004 Council and Commissioners Joint Meeting and the Commissioners Meeting April 19th 2004 as corrected. Roger Rose seconded this motion. Motion passed 3-0. The Commissioners put on their Agenda for May 17th, to ask Scott about County Road 700 W. Library Board Appointment: The Commissioners discussed the appointment to the Fulton County Public Library Board of Trustees, as Dorothy Richter’s term expires soon and she does not want to be reappointed as a board member. Rich read her letter to the Commissioners. Roger stated that in considering her replacement it was suggested to him that the Commissioners not only consider the geographic representation, but also to keep a good representation of age on this Board. This is a seven (7)-member board and the Commissioners discussed this vacancy thoroughly. This appointment’s term would be beginning in July 2004 for four- (4) years. The Commissioners discussed this. Roger Rose made a motion to accept the recommendation that George Hapner from Fulton is appointed to serve on the Board of Trustees for the Fulton County Public Library. Leslie Walters seconded this motion. Motion passed 3-0. 2004 County Christmas Party: Recorder Susan Carr and Treasurer Judy Reed, representing these two offices that will be responsible for this year’s party, came to present their ideas for the Commissioners consideration. The ladies submitted the date of Thursday, December 9th, with the dinner at 12:00 noon; when the celebration is over; the remainder of the afternoon, the employees are given the balance of the day off. They would like to go for a carry-in meal rather than going out; also, have a total County Christmas Party, which would include the Highway and Sheriff’s Departments being invited. This was discussed considering the cost, location, etc. The ladies said the Office Building was their choice for the location; the Commissioners gave their consent. The ladies noted this has been done in other counties. The consensus of the Commissioners was for the ladies to proceed with their plans as presented and discussed. Thursday, December 9th, 12:00 noon for the Annual County Christmas Party. Animal Control Officer: Gene Baker, Warden presented his Monthly Report for April 2004. The Board reviewed this report. Mr. Baker said he had heard the Commissioners were talking about making some changes concerning who would be supervising him in the future; he has not been contacted by any of them or told of anything and was asking if there is something he needs to know. Rich stated they were talking about who should be in charge of the Animal Control Officer. Rich stated the Commissioners had been overseeing this position and it seemed to them like it should be the Sheriff’s Department, and that it would be a smoother transition and that is what they have been discussing. Gene asked the Commissioners if there was some reason for this change. Roger stated the issue is in terms of supervision of this position, the office is at the jail and he is dispatched there; also, that department pays for the maintenance on the vehicle used. This was discussed. Gene commented on his position, stating regardless of whom is in charge nobody knows all that he does and he continued to explain. Gene asked if there was a problem or why the change. This was discussed Gene said as for the vehicle maintenance in the past the bills were presented to the Commissioners and paid from the General Fund. The discussion continued and Gene asked if the move of this position would simplify things or will it complicate and he went on to explain; he feels the simpler is better. Gene said for eleven years he has worked out of his truck, there is no desk, office, computer or anything at the jail for him, nothing. Gene said just so much can be done in a twenty-nine-hours/ week, he stated he had established his hours, Monday, Wednesday, Friday, working 9 to 11a.m. and 8-9 p.m. himself as there was no set time and he wanted a pattern to work. Gene feels this is not for the better and he explained. The Board continued the discussion. Gene asked where to report, who hires, fires, etc., he said he was disappointed that he was not told of a possible change and cannot really see any benefit to the change; he would prefer to have the Commissioners be his “boss”. He is not really interested in working under the Sheriff. Mathias Ditch Re-Routing: Rich stated as the Commissioners they needed to make a formal recommendation that this is going be done. Rich stated that the funding would come through the County Highway. This will be right up next to the road and the landowners will donate their land. Because this involves the road it takes action from the Board of Commissioners to proceed. This was explained and discussed. Leslie Walters made a motion that the Superintendent of the Highway proceed with the Drainage Board’s recommendation on the re-routing of the Mathias Ditch. Roger Rose seconded this motion. Motion passed 3-0. Appropriation Request: Veteran’s Administration: 101.38101.0.068 Veterans’ Markers $ 1,500.00 Purdue Extension: 235.41000.000.235 Equipment $ 3,795.00 Hazardous Substance: 425.21000.0.425 Office Supplies $ 250.00 Fulton County Highway: Cum Bridge 790.39500.000.790 Miscellaneous Highway $37,500.00 The Board approved and signed the above Appropriation Requests: Claims and Payroll: The Claims and Payroll were reviewed by the Commissioners and signed for payment. New Business: Leslie said he had received a call from the Fire Chief requesting that they need a Countywide “No-Burn” regulation. This was discussed and this is the Commissioners call upon the recommendation of the Fire Chief. The Board reviewed this Ordinance. Attorney Heller read this Ordinance and this was discussed. Attorney Heller said the Commissioners can call for a countywide ban, but they do not have to. Attorney Heller explained the intent of this Ordinance. Leslie said he would get back with the Fire Chief. Leslie stated he had passed out information on Hazardous Substance, which was correspondence between Bob Minarik and the South Bend Laboratories on the testing of the wells. Roger said he had received a quote from Plumlee regarding the Cleaning Contract. Auditor Denise said the County Office Building Contract terminates in May 2004. This was discussed. Rich presented a Uniform Conflict of Interest Disclosure Statement regarding Richard Hoff, owner of R-MAR Inc., to be signed by the Commissioners; this is in regards to services performed at the Kewanna-Union Township Public Library. Roger Rose made a motion to approve the Conflict of Interest Disclosure Statement filed by Richard Hoff, Kewanna, IN and on recommendation of the remainder of the Library Board. Leslie Walters seconded this motion. Motion passed 3-0. Rich asked Leslie to contact Sue Griffith regarding the mowing at the EMA. Leslie said he would take of this. There was a discussion on a joint meeting with the County Council on the EMS Contract, as the contract will expire soon. It was decided that Rich talk with Chris and let Leslie and Roger know when this meeting is scheduled. He will contact the Auditor so that the necessary advertising can be done. Rich said that David Worthman was working with Schmidt’s and Associates last week to help to try and resolve the heating/air-conditioning problems. His conclusion, after checking everything, is that it is not the design, it’s the controls. Rich said he took them upstairs and showed them that some of the controls are not working in the courthouse. Mr. Worthman told Rich he would meet with Tac, that’s Control Solutions, as he knows them well; he will then report back to the Commissioners. Old Business: ATV legalization needs to be reviewed with the Sheriff and the Commissioners, as they want the Sheriff’s recommendation. The consensus of the Board was to meet with Roy and get his recommendation at the next Commissioners Meeting. Roger will get Joe’s Job Description to him and the Commissioners will meet with him later. This concluded the business transacted. Roger Rose made a motion to recess this meeting. Leslie Walters seconded this motion. Motion carried 3-0. Meeting recessed at 3:15 P.M. FULTON COUNTY COMMISSIONERS _________________________________ Richard A. Powell, President _________________________________ Roger D. Rose, Vice President _________________________________ Leslie R. Walter, Member ATTEST: __________________________________ Denise J. 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