ĐĎॹá>ţ˙ QSţ˙˙˙P˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁM đżŔ6bjbjâ=â= &J€W€W¤2˙˙˙˙˙˙lŔŔŔŔŔŔŔl8Č Ô<lř-t,,,w-y-y-y-y-y-y-$l/ Œ1”-Ŕ-ƒŔŔ,,۲-ƒƒƒ”Ŕ,Ŕ,?-8ƒw-ƒƒâ3+¤ŔŔ#-, ŕÍ:ŚÝĆl$›H×+#-Č-0ř-í+6 2ă  2#-ƒÔX,@ŔŔŔŔŮFULTON COUNTY COMMISSIONERS August 21, 2006, 6:00 P.M., E.D.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Richard A. Powell called this Meeting to Order at 6:06 p.m., E.D.T. Present for this meeting were Commissioners Richard A. Powell; Roger D. Rose; Leslie R. Walters; Denise Chandler, Auditor; and Greg Heller, County Attorney. Highway Department: Superintendent Scott Tilden asked to discuss the Tiosa right-of-way issue first, since most people at the meeting were there for that topic. Attorney Greg Heller felt the best approach would be to vacate the plats. He said the land owner would file a petition with the plan commission, which would conduct a public hearing. The plan commission must consider three things: 1. Whether the conditions have changed to defeat the original purpose of the plat; 2. Whether it is in the public’s best interest to vacate the plat; and 3. Whether the value of the property would be diminished. If approved, the plan commission can impose reasonable conditions, i.e., a reasonable right-of-way or a utility easement. A written decision is then recorded with the county recorder. Tilden would need to determine a reasonable right-of-way for each of the streets involved. He suggested that a joint petition could probably be used for all property owners. If needed, there may also need to be easements for utilities. Tilden will put together recommendations for right-of-way widths in Tiosa before the landowners file their petition(s) with the plan commission for the September 18, 2006, Commissioners meeting. Tilden will begin by contacting utility companies to see what is buried along those roads at issue. Tilden presented to the Board Permit #16-06 from United Telephone. The permit is to bury line beginning at the northeast corner of 1100 West at 475 North intersection, bore under 1100 West and continue west in the north right-of-way approximately 2,122 feet, then boring south under 475 North for service to a new home at 11413 West 475 North. Leslie Walters moved to approve Permits #16-06 as recommended by Scott. Roger Rose seconded this motion. Motion passed 3-0. Tilden reported that the highway department is done with the chip/seal work for the year, having completed just under 60 miles. He said they are almost half done with paving. He also said they are almost halfway through the third round of roadside mowing. He reported that the annual bid letting would be November 3, 2006, at 9:30 for trucks (one tandem truck and one single-axle truck) and 10:00 a.m. for supplies. Tilden said he usually does the trucks in March but didn’t this year. He said that he doesn’t want to get behind in the rotation. He will ask for the consensus of the Council at its August 22 meeting. Sheriff: Richard Powell asked about the speed limit at the curves on Olson Road. Sheriff Roy Calvert and Tilden will determine if there is a speed limit, if it is posted or if one needed, if there isn’t one already. Commissioner Meeting Minutes: The minutes of the August 7, 2006, regular Board of Commissioners meeting, the August 7, 10 and 14, 2006, executive meetings, and the August 14, 2006, special meeting were reviewed. Leslie Walters moved to approve the minutes of the August 7, 2006, regular Board of Commissioners meeting, the August 7, 10 and 14, 2006, executive meetings, and the August 14, 2006, special meeting as presented. Roger Rose seconded this motion. Motion carried 3-0. Public Hearing on Bruce Lake Sewer Project: At 7:00 p.m. Rich Powell opened the public hearing regarding the Bruce Lake Sewer Project. Norm Steigly reported that the engineers were urged to find another location for the vacuum station, which some residents thought was too close to houses. No alternative has been found yet. Barb Hieber requested that in the minutes of the last public hearing on this subject have the spelling of names, of those who spoke, be corrected. She also noted that one issue on the location of the vacuum station is potential pollution. Steigly reported that the system would actually improve the water quality, as currently septic systems may leach and contaminate ground water. Roger Rose moved to close the public hearing. Leslie Walters seconded the motion. Motion carried 3-0. RESOLUTION #082106 RESOLUTION OF FULTON COUNTY, INDIANA, AUTHORIZING THE SUBMITTAL OF A CFF APPLICATION TO THE INDIANA OFFICE OF COMMUNITY AND RURAL AFFAIRS AND ADDRESSING RELATED MATTERS WHEREAS, Fulton County, Indiana, recognizes the need to stimulate growth and to maintain a sound economy within its corporate limits; and WHEREAS, the House and Community Development Act of 1974, as amended, authorizes the Indiana Office of Community and Rural Affairs to provide grants to local units of government to meet the housing and community development needs of low and moderate income persons; and WHEREAS, Fulton County, Indiana, has conducted or will conduct public hearings prior to submission of an application to the Indiana Office of Community and Rural Affairs, said public hearings to assess the housing, public facilities and economic needs of its low and moderate income residents; NOW THEREFORE, BE IT RESOLVED by Fulton County, Indiana that: The President of the Board of Commissioners is authorized to prepare and submit an application for grant funding to address construction of a wastewater system for the Lake Bruce Conservancy District, and to execute and administer a resultant grant including requisite general administrative and project management, contracts and agreements pursuant to regulations of the Indiana Office of Community and Rural Affairs and the United States Department of Housing and Urban Development. Fulton County, Indiana hereby commits the requisite local funds in the amount of two million eight hundred eighty-nine thousand seven hundred dollars ($2,889,700), in the form of USDA Rural Development grant and loan funds provided to the Lake Bruce Conservancy District, as matching funds for said program, such commitment to be contingent upon receipt of CFF funding from the Indiana Office of Community and Rural Affairs. Adopted by the Fulton County Board of Commissioners this 21st day of August, 2006. Signature: _________________________ Richard Powell, President ATTEST: _________________________ Denise J. Chandler, Auditor Roger Rose moved to adopt Resolution #082106. Leslie Walters seconded the motion. Motion carried 3-0. Karen Groninger: Mrs. Groninger described a neighboring property in Disko that is in disrepair. She said it was purchased by Mr. Minix in January. She feels its condition is a safety issue. The Board will forward this to the building inspector to handle. Clerk: Fulton County Clerk Karen Miller said that she would be talking with state authorities regarding establishing precincts for the annexed portion of the city south on Old 31. She presented an Order Establishing Precincts that she requested be signed prior to discussing the boundary lines with the state authorities. She said this only involved six or eight registered voters, who would be changing to the Rochester 3 precinct. The Board agreed to signing the order, but one typographical error needed to be corrected prior to signing. Karen Miller also reported there are outstanding bank fees, but she doesn’t have a fund from which to pay them. She asked to pay the fees out of the Clerk’s Perpetuation Fund, which is now over $20,000. She said the fees used to be paid from the interest earned, but interest rates are down and don’t cover the fees. The Board proposed that waiving the fees be a part of the bargaining process next time around. Karen also reported that she would be running out of money to pay her deputy registration clerk. She said the new state voters system is taking much more time than originally thought. She explained that the new system will eventually take less time, but initiating it is taking a lot of time. Park and Recreation Board: The Board was invited to the Germany Bridge dedication this Sunday at 2:00 p.m. Roger Rose said that he would try to be there to say a few words. Break Reconvene Appropriation Requests: E911 156-241-21000 Office Supply $ 500.00 Aviation 202-22006-000-202 Jet Fuel $ 45,000.00 Highway Dept. 790-30204-000-790 Bridge $506 $ 55,000.00 The additional appropriation requests were reviewed and approved. Transfer Requests: Purdue Extension Service: From 101.21104.000.011 Printing $ 800.00 To 101.36000.000.011 Maintenance Equipment $ 800.00 Public Defender: From 101.21000.000.271 Office Supplies $ 300.00 To 101.21100.000.271 Postage $ 300.00 Tourism: From 212.32000.000.212 Telephone $ 500.00 212.32201.000.212 Travel $ 500.00 212.90900.000.212 Misc. $ 1,000.00 212.31202.000.212 Membership $ 500.00 212.31005.000.212 Attorney Fees $ 1,000.00 To 212.31300.000.212 Research & Grants $ 3,500.00 Highway Dept: From 702-12046-000-530 Fringe Health Ins. 530 $10,121.36 702-11202-000-530 Social Security $ 400.00 To 702-12046-000-531 Fringe Health Ins.- Hwy workers $10,121.36 702-11202-000-531 Social Security – Hwy workers $ 400.00 Health Department From 801.31203.000.197 Environmental Health $ 1,000.00 801.26100.000.197 Rebind Records $ 1,000.00 To 801.32800.000.197 Promotion Advertising $ 2,000.00 Surveyor From 101-31102-000-006 Mileage $ 100.00 101-29101-000-006 Road School $ 100.00 To 101-32000-000-000 Phone $ 200.00 Highway Department From 30202 Bridge #88 $ 3,000.00 To 30200 Bridge #2 $ 3,000.00 These transfer requests was reviewed and approved. Claims and Payroll: The Commissioners reviewed Payroll and all Claims and signed them for payment. Old Business: The Board thought the roof on the county building had been repaired, but it had not. Rich will call Bill Morris. Leslie Walters said that he called Arrow who said that they took care of any termite problem with the service for ants. Roger Rose reported that the Health Insurance Committee continues to meet. New Business: The Board reviewed the monthly Weights and Measures report. Leslie Walters reported that the Veterans Service Office is having problems with a rider of the veterans van. The Board decided to have the rider discuss the problem with the veterans officer. Rich Powell asked Denise Chandler where the proceeds from the vending machines go. Denise thought these proceeds were given to Cathy Ginther for the county Christmas party, but she wasn’t sure. Denise reported to the Board that there was an IRS compliance check which showed there is policy needed regarding fringe benefits for cell phone use. Employees who use county paid cell phones must show the cell bill showing that no calls are for personal use and, if there were personal calls, the employee must reimburse the county for those calls. Also, all calls must be logged for what county business the call concerns. Attorney Heller will be talking with the IRS representative about what exactly is needed and in what form it is needed, i.e., ordinance or an addition to the personnel policy. Another issue determined by the IRS is the county vehicle policy. In order to be exempt from a fringe benefit of a county owned vehicle, it has to be clearly marked such as a sheriff vehicle and be driven by a deputy. If there is an unmarked law enforcement vehicle, the only people exempt from a fringe benefit for using it for personal use is a person who has search and seizure powers, carries a fire arm and can arrest. All others are considered a fringe benefit. Denise listed those vehicles which would be considered a fringe benefit. A corrected W-2 for 2005 will have to be reissued to each of the people driving those vehicles. She said there are three methods of figuring what the fringe would be. She is still researching the appropriate way to determine the fringe amounts. Also, county purchased clothing, unless it is sheriff department uniforms, is considered a fringe benefit and must be included as a fringe benefit. Meal reimbursement will also be taxed as a fringe benefit if there is no overnight under the substantial sleep and rest law. This concluded the business of this meeting of the Fulton County Board of Commissioners. Leslie Walters moved to recess this meeting at 9:25 p.m. Roger Rose seconded this motion. Motion carried 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________ Richard A. Powell, President ___________________________ Roger D. Rose, Vice-President ___________________________ Leslie R. Walters, Member Attest: __________________________________ Denise Chandler, Fulton County Auditor Note: (tapes of this Commissioners Meeting are filed in the Auditor’s Office).     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AuditoreC:\Documents and Settings\auditor\Application Data\Microsoft\Word\AutoRecovery save of COMM060821.asdFulton Co. AuditorB:\COMM-082106.docFulton Co. 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