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Highway Department: Superintendent Scott Tilden began by reading the Notice to Bidders that was published in the Rochester Sentinel and Kewanna Observer on January 19 and 26, 2006. He reported receiving four bids. Rochester Ford New Holland bid $57,885 with several options available including a $19,000 trade-in allowance. Holt Equipment Co., South Bend, bid $87,200 with an optional $15,000 trade-in allowance. Southeastern Equipment Co., Fort Wayne, bid $74,600 with an optional $23,000 trade-in allowance. MacDonald Machinery Co., South Bend, bid $69,995 with several options available including a $21,000 trade-in allowance. Roger Rose moved to accept all legal bids and take them under advisement to be awarded Tuesday, February 21, 2006. Leslie Walters seconded the motion. Motion carried 3-0. Tilden reported that Congdon Engineering, who was selected in December to do the bridge inspections, is now Level 5 Engineering. He reported that the price for bridge inspections has gone up due to new requirements implemented by the Department of Transportation. Tilden said there are 60 bridges to be inspected at $72,893.50, if approved, with 80% reimbursement. Phase I (2006) is expected to cost $54,626. Phase II (2008) is expected to cost $18,267.50. Once approved by INDOT, the contracts will require signatures. Tilden presented to the Board three permits from Rochester Telephone Co.: Permits #02-06, 03-06, and 04-06. Scott recommended Permits #02-06, 03-06, and 04-06 for the Boards’ approval. Roger Rose moved to approve Permits #02-06, 03-06, and 04-06 as recommended by Scott. Leslie Walters seconded this motion. Motion passed 3-0. Tilden will advertise for spring bid letting to be March 24, 2006, at 10:00 a.m. Wheel Tax: Scott Tilden gave the Board the history of funding for road work since 1997, costs for road work and supplies, He said that every road should be chip and sealed every five years and repaved every 15 years. We have enough money to chip and seal every 14 years and repave every 42 years. He presented a 10-year plan regarding roadwork. He estimated it would cost $800,000 to repave Olson Road west of 31. He figured it was in the 60s last time it was repaved. He discussed other roads that need repaving. Tilden said that in 2005 he spent a total of $942,853.86, which included a carry-over from 2004. He said that for 2006, he didn’t know if there would be $800,000 available for roadwork. He said in ’05 they chip and sealed about 90 miles and paved 11 miles. He didn’t feel there would be enough in the budget for 2006 to chip and seal 40 to 45 miles or to two miles of paving. He noted that all of his costs increase each year and his funding decreases. Tilden said that in 2004 there were 10,570 passenger vehicles, 7,426 pick ups, and 670 motorcycles in Fulton County, according to the County excise tax, totaling 18,666 vehicles. If the wheel tax is set at the $25 maximum, the County would net $463,850.10 after paying the BMV for $0.15 per transaction ($20 would net $370,520.10). If a 2% surtax, the County would net $142,000. Wheel tax options are 2 to 10 percent of the excise of a vehicle or a flat rate between $7.50 and $25.00. Tilden said there are 37 busses, 366 RVs, 36 semi trailers, 113 semi tractors, 2,400 light trailers, 369 heavy trailers, 278 trucks, and 184 heavy trucks in Fulton County, totaling 3,783 vehicles. These items can be set at different rates for the wheel tax. The first three items will be at the same rate as the previously mentioned passenger vehicles. The other items can be set between $5 and $40. If the Board would choose the maximum on this section, the total would be $150,752.55. The minimum would generate $18,347.55. Tilden noted that the County would get a portion of the proceeds, while the BMV would receive $0.15 per transaction and the cities and towns of the county would get a percentage, as well. He said the proceeds must be used for bituminous stone. The Board will recommend to the Council to proceed toward establishing a wheel tax. They will consider at the February 21 meeting what amount they will recommend to the Council that be set for fees. Sheriff Department: Sheriff Roy Calvert reported to the Board that there were 84 inmates in the County Jail on February 1, 2006. He reported that he is having 12 more bunks being made to transform the recreation area to a dorm type lock down. He is also installing a shower, two commodes, a new ceiling, dry wall, and four tables. These changes would increase the jail’s capacity to 77 inmates. He estimated the costs of the bunks at approximately $300 each. Calvert told the Board that Wabash County Sheriff Department lost all of its insurance due to overcrowding in its jail. The Board opened the following bids for new sheriff’s vehicles: Shepherd’s Chevrolet offered a 2006 Chevrolet Impala for $19,612 and a 2006 Chevrolet Trailblazer for $26,845. Shepherd’s offered trade-in allowances of $4,500 for the 2001 Explorer, $2,500 for the 2000 Crown Victoria and $5,000 for the 2004 Intrepid. Mike Anderson offered a 2006 Dodge Charger for $26,320 and a 2006 Dodge Durango for $29,104. Leslie Walters moved to accept all legal bids and make a recommendation to the Council at the February 21, 2006, meeting, pending funding availability. Roger Rose seconded the motion. Motion carried 3-0. Steve Reese: E911 Director Steve Reese told the Board that one of his employees left and he rehired a previous full-time County employee, who had remained a part-time employee. He requested that the 8% pay reduction during the probationary period be waived. Roger Rose moved to waive the 8% pay reduction for Krista Sutton. Leslie Walters seconded the motion. Motion carried 3-0. Health Department: Shannon Shepherd presented an overview of the Mass Prophylaxis Plan for the County, which has been approved by the Fulton County Board of Health. Roger Rose moved to approve the Mass Prophylaxis and Immunization Plan as presented and approved by the Fulton County Health Department upon its recommendation. Leslie Walters seconded the motion. Motion carried 3-0. Purdue Cooperative Extension Office: Mark Kepler presented two requests for additional appropriations. He explained that he needed $4,100.00 for a lease rental agreement for computers in the office. It would include five computers, a printer and a laptop. His request for $650 would purchase video conferencing equipment, which he explained would save time and mileage. Park Board: Mark Kepler then explained the need for a transfer request from consulting to equipment to begin work at the Prairie Edge Park on Third Street. Recess Emergency Management: Susan Griffith reported that her board recommends weather alert radios in the Fulton County Office Building and the Courthouse to meet their storm-ready requirements. She believes the cost would be approximately $30 each. The Board approved the purchase of the radios. Griffith told the Board that her board has chosen four candidates for her replacement to be interviewed by the Commissioners. She would like for her replacement to be hired prior to her leaving, so that she can orient the new director. She also noted that she has approximately 33 hours in comp time to be used, but she has no time to use it before leaving. Rochester Township Assessor: Carol Loebig asked the Board for additional part-time help. She explained that her part-time help fund is running out and described the different projects for which she needs part-time help. Her request is for an additional $8,253 over the original $4,500. She explained that some of the need is for additional manual work, while some of the additional work would not be necessary each year. County Assessor: Susan Carr asked for an additional appropriation for the health care benefits for Vicky Dribelbeis in the amount of $6,300 from the Reassessment Fund. She presented a letter of intent from Appraisal Research Corporation for compliance with State requirements. She anticipates the cost could be up to $12,000. She noted that the cost of not entering the agreement would be losing the PTRC reimbursement at approximately $6 million. Attorney Greg Heller reviewed the agreement and added language outlining the years of taxing with which the company would be working for the County. Roger Rose moved to enter into the agreement as outlined by the Letter of Intent by Appraisal Research Corporation with noted changes. Leslie Walters seconded the motion. Motion carried 3-0. Susan told the Board that she would be recommending to the Council Michael White for appointment to PETA BOA to replace Kim Boyer. Insurance Committee Ordinance: The Board had previously discussed establishing a committee to review and evaluate different insurance situations for recommendation to the Board when necessary. Attorney Greg Heller drafted an ordinance for the Board’s review. Richard Powell read Ordinance #020606 by title only. ORDINANCE #020606 AN ORDINANCE ESTABLISHING INSURANCE COMMITTEE(S) FOR THE EFFECTIVE OPERATION OF GOVERNMENT AS TO LOCAL AFFAIRS WHEREAS, Fulton County, Indiana, purchases various forms of insurance, including but not limited to liability and health; and WHEREAS, the Fulton County Board of Commissioners, as county executive, is responsible for making decisions regarding the purchase of various forms of insurance; and WHEREAS, the Fulton County Board of Commissioners requires specific detailed information in order to make a prudent decision for the purchase of various forms of insurance; and WHEREAS, I.C. 36-1-3 et. Seq., states the policy of the State is to grant units all the power that they need for the effective operation of government as to local affairs; and WHEREAS, the Fulton County Board of Commissioners has determined that a committee of insurance professionals would best serve the needs of the Fulton County Board of Commissioners to obtain the necessary information to make informed and prudent decisions regarding the purchases of insurance. NOW, THEREFORE, BE IT ORDAINED by the Fulton County Board of Commissioners as follows: That a committee of insurance professionals may be established by the Fulton County Board of Commissioners. That the role of the committee shall be determined by the Fulton County Board of Commissioners at the time of its formation. That the duration of the committee as formed by the Fulton County Board of Commissioners shall be determined at the time of its formation. That the committee shall provide to the Fulton County Board of Commissioners information as directed to aid the Board as to the purchase of various forms of insurance including, but not limited to, health and liability insurance. That the membership of the committee shall be comprised of insurance agents, properly licensed in the State of Indiana, and whose business is comprised of the type of insurance for which the County is seeking to purchase. That members of any formed committee shall serve in a volunteer capacity and shall not be allowed to bid on any insurance that the County is seeking to purchase for which the committee was formed. ALL OF WHICH IS ORDAINED THIS _____ day of ___________________ , 2006. Roger Rose moved to suspend the rules and go to the second reading of Ordinance #020606. Leslie Walters seconded the motion. Motion passed 3-0. The Board plans to have the third reading during the February 21, 2006, meeting. Commissioner Meeting Minutes: The minutes of the December 30, 2005, and January 17, 2006, Board of Commissioners meetings were reviewed. Roger Rose moved to approve the minutes of the December 30, 2005, meeting as presented and the January 17, 2006 meeting as corrected. Leslie Walters seconded this motion. Motion carried 3-0. Appropriation Requests: County Council 101-19000-000-013 Rochester Twp Extra Help $ 5,753.00 101-41000-000-011 Purdue Ext. Equipment $ 650.00 101-35001-000-001 Purdue Ext. Lease Rental Equipment $ 4,100.00 101-45001-000-212 Circuit Court, Law Books $10,500.00 136-34002-000-136 County Liability Insurance $225,000.00 TOTAL $246,003.00 County Assessor 123.12046.000.213 Fringe Health/Dental $ 6,300.00 Auditor 142-10600-000-267 Substance Abuse $ 5,000.00 FEDCO 211- -000-211 Fulton County Housing Authority $100,000.00 County Council 211-11006-000-211 Director Wages $50,000.00 211-11022-000-211 Asst. Supervisor $27,000.00 211-19001-000-211 Part-time help $13,000.00 211-31007-000-211 Utilities $22,500.00 211-33002-000-211 Dues & Subscriptions $ 2,000.00 211-23001-000-211 Equipment Supplies $ 4,000.00 211-33000-000-211 Cleaning/Trash Removal $ 3,500.00 211-12025-000-211 Maint.-Building $ 7,500.00 211-36000-000-211 Maint.-Equipment $ 7,000.00 211-34100-000-211 Maint.-Grounds $ 3,500.00 211-39010-000-211 DTN Weather Station $ 2,000.00 211-31106-000-211 Office Equipment $ 4,000.00 211-22000-000-211 Garage & Motor-Vehicle $ 1,500.00 211-32000-000-211 Telephone $ 3,000.00 211-21100-000-211 Postage $ 500.00 211-21000-000-211 Office Supplies $ 1,000.00 211-40009-000-211 Airport Improvement Grant $ 6,000.00 211-31005-000-211 Attorney Fees $ 2,000.00 211-33800-000-211 Drainage Assessment $ 225.00 211-39003-000-211 UST Registration $ 375.00 211-39005-000-211 AWOS $ 2,400.00 TOTAL $180,000.00 Sheriff 214-06500-000-000 Bullet Proof Vest Grant $ 7,765.00 Health Department 805.11011.000.805 Salary for Bio-Terrorism Coordinator $ 3,005.00 805.21000.000.805 Office Supplies $ 3,572.66 805.21002.000.805 Office Supplies (Medical) $ 961.51 805.31106.000.805 Office Equipment $ 4,000.00 805.31402.000.805 Copier Maintenance $ 1,000.00 805.32201.000.805 Travel $ 500.00 805.32000.000.805 Telephone/Cell Phone $ 5,475.50 805.39103.000.805 Training $ 1,500.00 TOTAL $20,014.67 The additional appropriation requests were reviewed and approved. Transfer Requests: Drainage Board: From 101-063-36001 Repair Equipment $ 40.00 To 101-063-31011 Continuing Education $ 40.00 Parks and Recreation: From 39800 Consultant Fee $ 6,000.00 To 41000 Equipment $ 6,000.00 Weights and Measures: From 36001 Repair Equipment $ 100.00 To 21000 Office Supply $ 100.00 Highway Department: From 702-22500-00-531 Stone, Gravel & Aggreg $ 3,762.03 702-33900-000-531 Other charges $ 400.00 To 702-22201-000-531 Calcium Chloride $ 3,762.03 702-33600-000-531 Rental Equipment $ 400.00 Highway Department: From 706-23000-000-706 Bituminous $ 3,181.02 To 706-22500-000-706 Stone, Gravel & Aggreg $ 3,181.02 Aviation: From 202-11501-000-202 Contract/Operate Service $ 49,500.00 202-12025-000-202 Maintenance $ 1,500.00 202-19003-000-202 Personal Services $ 500.00 202-21000-000-202 Office Supply $ 400.00 202-21002-000-202 Other Supply $ 200.00 202-21100-000-202 Postage $ 100.00 202-22000-000-202 Garage & Motor $ 1,500.00 202-22002-000-202 Tires & Tubes $ 400.00 202-23001-000-202 Equipment Supply $ 2,500.00 202-31001-000-202 Dues $ 250.00 202-31007-000-202 Utilities $ 20,000.00 202-31013-000-202 Legal Fees/Expenses $ 2,000.00 202-31301-000-202 Legal Advertising $ 150.00 202-32000-000-202 Telephone $ 700.00 202-33800-000-202 Drainage Assessment $ 75.00 202-34002-000-202 Insurance $ 7,000.00 202-34100-000-202 Ground Maintenance $ 1,500.00 202-36000-000-202 Maintenance Equipment $ 6,600.00 202-36200-000-202 Repave Taxiway & Drive $ 1,700.00 202-39003-000-202 UST Registration $ 375.00 202-40009-000-202 Airport Improvement Grant $ 3,000.00 202-41000-000-202 Equipment $ 15,000.00 TOTAL $116,150.00 To 202-11006-000-202 Director $ 1,924.00 202-11202-000-202 Social Security $ 237.00 202-12006-000-202 Secretary $ 1,039.00 202-22006-000-202 Jet Fuel $112,950.00 TOTAL $116,150.00 Hazardous Substance: From 425-31020-000-425 Phase I Site $ 336.00 425-31024-000-425 Dept Foam $ 1.00 To 425-31022-000-425 Cascade $ 336.00 425-31023-000-425 Pro Pak $ 1.00 The transfer requests were reviewed and approved. Claims and Payroll: The Commissioners reviewed Payroll and all Claims and signed them for payment. Common Wage Committee: The Board received a letter from Mayor Phil Thompson notifying that they need to make an appointment to a Common Wage Committee for water tank rehabilitation. The Board plans to make its appointment at the next Commissioners meeting. Old Business: Leslie Walters reported that Mr. Plumlee of Plumlee Cleaning would like to meet with the Commissioners regarding renewing the contract for cleaning the Courthouse. Leslie Walters performed an office-to-office survey regarding employees’ satisfaction with the work done by Plumlee Cleaning. Most offices were not happy with the level of service Plumlee is providing. Leslie will contact Mr. Plumlee in hopes of rectifying the situation before signing a new contract. Leslie Walters reported the EMA Board has referred two potential candidates for the Commissioners to interview for the position of the EMA director. The Board will plan to interview the candidates on Tuesday, February 14, 2006, pending their availability. The Board would also like to try to get candidates for the maintenance position on that day, as well. New Business: The monthly report of the Weights & Measures was reviewed. This concluded the business of this meeting of the Fulton County Board of Commissioners. Leslie Walters moved to recess this meeting at 4:05 p.m. Roger Rose seconded this motion. Motion carried 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________ Richard A. Powell, President ___________________________ Roger D. Rose, Vice-President ___________________________ Leslie R. 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